Crew Logistics Coordinator at Wheels Up

Chamblee, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

60000.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Travel Coordination, Logistics Management, Crew Scheduling, Airline Booking Tools, Hotel Reservation Systems, Problem Solving, Microsoft Office, Google Workspace, Customer Service, Operational Support, Itinerary Management, Cost Control

Industry

Airlines and Aviation

Description

Overview Join Our Team at Wheels Up At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms. And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer. We anticipate closing applications submissions for this role on 5/27/26 at 12:00 ET. If the deadline is extended, we will update this job posting accordingly. Location: Chamblee, GA (North Atlanta) Responsibilities Role Overview: What You’ll Be Doing The Crew Logistics Coorinator is responsible for booking all travel, hotel accommodations, airline travel on/off tour, training travel and rental car scheduling, among other duties for Wheels Up crew members. Your Key Responsibilities (Essential Functions) Coordinate airline travel, ground transportation, and rental car arrangements for crew members, including on/off tour and training travel Monitor travel itineraries to proactively identify and resolve conflicts, delays, or last-minute changes Maintain accurate crew travel records and documentation in internal systems Communicate closely with Crew Scheduling, Training, Operations, and external vendors to ensure seamless logistics Support irregular operations (IROPs) by quickly adjusting travel plans as needed Ensure compliance with company travel policies and cost-control guidelines Assist with special projects, audits, or process improvements related to crew logistics and travel efficiency Any additional duties and responsibilities assigned by the role’s direct report Qualifications What You Bring to the Table: Education & Certification Requirements We’re looking for someone who has a unique mix of experience, skills, and passion for what we do: High school diploma or GED required 2+ years of experience in travel coordination, logistics, operations support, or customer service Experience working in a fast-paced, time-sensitive environment Valid driver’s license The Extras We Value (Preferred Requirements) While not mandatory, here are some additional things that would make you stand out: Prior experience in aviation, crew scheduling, airline operations, or corporate travel management Familiarity with airline booking tools, hotel reservation systems, and travel management platforms Experience supporting 24/7 or shift-based operations Strong organizational skills with the ability to manage multiple itineraries simultaneously Demonstrated problem-solving skills and attention to detail Proficiency in Microsoft Office and/or Google Workspace applications Experience collaborating across departments in an operational environment Physical Requirements We want to make sure you’re fully equipped for success. Here’s a look at any physical requirements needed for this role: Ability to sit for extended periods while working at a computer workstation Ability to use a computer, keyboard, phone, and headset for prolonged periods Ability to view and accurately interpret information across multiple screens Ability to communicate clearly and effectively via phone, email, and messaging platforms Ability to remain focused and responsive in a high-volume, fast-paced operational setting Ability to work extended shifts (up to 11 hours) including nights, weekends, and holidays What We Offer Salary Range & Benefits At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The compensation for this role ranges from $48,000/Yr. to $60,000/Yr., depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a discretionary annual incentive program, which rewards individual and organizational performance. We also offer a range of benefits designed to support your well-being and personal life, including: Tuition Reimbursement Competitive 401(k) Comprehensive Medical, Dental, and Vision Insurance Complimentary access to mental health and wellness counseling through Spring Health Financial planning assistance A variety of additional programs and services in support of your total well-being Everyone is welcome here Each of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas. Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex, national origin, age, disability, pregnancy status, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances. Because when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve. Need Accommodations? If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at hr@wheelsup.com. Simply include “Accommodation Request” in the subject line so we can quickly address your needs. We look forward to learning more about you and how you can contribute to the Wheels Up journey!

Responsibilities

The Crew Logistics Coordinator manages all travel, hotel, and rental car arrangements for crew members, including training and tour travel. They are responsible for monitoring itineraries to resolve conflicts and supporting irregular operations to ensure seamless logistics.