Roles & Responsibilities

Key Responsibilities:

Ground Mobility & Transport Coordination:

• Coordinate all crew movements between airport, accommodation, offshore bases, and operational

sites across UZ, H&G, SARB, and Jack-ups.

• Ensure all airport transfers are aligned with flight schedules provided by the Travel Coordinator.
• Manage and supervise daily driver activities, vehicle allocation, and trip scheduling.
• Arrange additional vehicles from approved vendors to meet operational demand.
• Respond to last-minute changes, delays, and emergency movements to ensure continuity of

operations.

Accommodation Management:

• Coordinate and manage crew accommodation (hotels / workers village / other facilities).
• Ensure timely booking, check-in, and check-out coordination based on mobilisation plans.
• Maintain daily communication with accommodation providers to ensure availability and readiness.
• Track and maintain accurate records of crew allocation across all accommodation types.
• Provide daily accommodation status reports to relevant stakeholders.
• Execute transportation requirements based on plans issued by the Personnel Logistics Coordinator.
• Coordinate closely with the Travel Coordinator to align: Arrival/departure timing / Airport transfers

and Accommodation readiness

• Support smooth handover between flight arrival and on-ground logistics execution.
• Escalate any mobilisation risks or conflicts to the Operations Team Leader.

HSEQ and regulatory compliance:

• Follow all TWMA, work site and regulator procedures at all times.
• Ensure safe working practices at all times.
• Address any concerns and take appropriate actions in conjunction with TWMA procedures.
• Adherence to country specific travel regulations stipulated by UAE Government.

Desired Candidate Profile

Qualifications / Training (E – Essential / P – Preferred):

• Diploma in any discipline, or high school certificate with relevant admin experience of at least 3

years if relevant qualification is not available (E).

• Bachelor’s degree in business administration, Logistics, or related field (P)
• IATA or equivalent travel industry accreditation (P)
• Certification in Travel Management Systems or similar (P)

Experience(s) (E – Essential / P – Preferred):

• Minimum of 2 years previous work experience in similar or administration role (E)
• Proven customer focused work experience within UAE (E)
• Demonstrate proven experience in coordinating & monitoring administration process, organising

own work effectively and setting priorities in order to meet competing deadlines (E)

• Excellent skills in basic Microsoft Office packages (i.e., Excel, Word, PowerPoint) (E)
• Knowledge in advanced computing skills including OS & advanced MS office package skills (i.e.,

Excel, Word, PowerPoint) including advanced functions such as pivot tables, VLOOKUP, and macros

(P)

• Previous experience in the offshore projects including knowledge of terminology used (P)
• Familiarity with crew rotation schedules and offshore mobilization (P)
• Experience using corporate travel booking systems (P)
• Working knowledge of international travel regulations and visa processes (P)

Knowledge / Skills / Competencies (E – Essential / P – Preferred):

• Excellent interpersonal and communication skills in (written and verbal) in English (E)
• Strong organisational and multitasking ability (E)
• Ensures that important information is shared with employees and others as appropriate (E)
• Customer centric attitude(E)
• Adaptable, flexible, and positive attitude towards change (E)
• Good team player with the ability to also work on own initiative (E)
• Dedicated to promoting a positive image of the company (E)
• Ability to work under pressure and handle emergency travel situations (E)
• Strong cost optimisation awareness and travel budget tracking (E)
• Ability to work with less supervision and track multiple processes (E)
• Competent in applying defined systems of work (P)
• Exceptional organisational skills and ability to liaise with all management level members and

external suppliers. (E)

• Willingness and ability to respond to emergencies outside working hours (E)
• UAE driving license (P)

Complying with Procedures:

• Ensure compliance with the Company and Client operating policies and procedures.
• Ensure compliance with the Company Health and Safety policy.
• Be aware of company conditions of employment as detailed in the Employee Handbook.
• Liaise with the HR Department to assure compliance with current employment law legislation and
• contract of employment.