Job Description

Roles & Responsibilities

We are looking for a Crewing Assistant & Agency Coordinator to join our ship management team in Dubai. The successful candidate will assist with crew-related documentation, crew movements, travel arrangements, and coordination with manning agencies, vessels, and internal departments. Key Responsibilities

Vacancy: Crewing Assistant & Agency Coordinator

Location: Dubai, UAE

Industry: Ship Management / Maritime

Employment Type: Full-Time

• Assist with day-to-day crew management and coordination activities.
• Coordinate with manning/crewing agencies for crew recruitment, replacement, and mobilization.
• Maintain and update crew records, databases, certificates, and personal documents.
• Coordinate crew joining and signing-off arrangements with vessels, agents, and relevant authorities.
• Arrange and follow up on flights, hotels, transportation, visas, and other travel requirements for crew.
• Monitor crew certificates, medicals, visas, passports, and other required documents and ensure timely renewal.
• Coordinate with port agents regarding crew changes, embarkation/disembarkation, and vessel attendance.
• Follow up with agencies and vessels for crew lists, travel details, joining instructions, and related documents.
• Assist in preparing and maintaining crew-related reports and records.
• Coordinate with the finance/accounts team regarding crew travel expenses, agency invoices, and crew-related payments.
• Maintain proper filing of crew documentation and ensure records are accurate and up to date.
• Provide administrative support to the Crewing/Operations Department.
• Handle urgent crew-related matters and ensure timely communication with all concerned parties.

Requirements

• 1–3 years of experience in crewing, manning agency, ship management, or maritime operations.
• Previous experience in crew coordination and agency communication will be an advantage.
• Good knowledge of crew documentation, crew changes, travel arrangements, and maritime requirements.
• Strong communication and coordination skills.
• Good command of English, both written and spoken.
• Proficient in MS Office, Excel, email, and general computer applications.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Strong attention to detail and good organizational skills.
• Willingness to handle urgent/after-hours crew matters when required.
• Candidates with UAE experience in the maritime/ship-management sector will be preferred.

Key Skills

Crewing | Crew Management | Manning Agencies | Crew Change | Crew Travel | Visa & Documentation | Port Agency Coordination | Maritime Operations | MS Excel | Communication

What We Offer

• Competitive salary based on experience and qualifications.
• Professional working environment within the maritime/ship-management industry.
• Opportunities for career growth and development.

Desired Candidate Profile

Crewing Assitant, manning

Employment Type

• Full-time

Company Industry

• ShipbuildingShip RepairShip MaintenanceDrydocks

Department / Functional Area

• Administration

Keywords

• MLC 2006Agency LiaisonCompliancePayroll AdministrationMaritime Crew CoordinatorMaritime RecruitmentSeafarer PlacementTalent Acquisition - Maritime
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