Crisis Management Consultant

at  United Nations Development Programme UNDP

THE ORGANIZATIONAL SETTING

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the ICAO Universal Safety Oversight Audit Programme (USOAP), which monitors all Member States on a continuous basis.
ANB supports ICAO’s priority focus area (PFA): crisis preparedness and response and, in some cases, leads its management. Activities include the following: Establish and maintain a comprehensive and adaptable framework within ICAO that will allow it to support States, as necessary, in meeting their obligations to the Annexes to the Chicago Convention, as well as obligations in other sectors such as international health regulations, in developing, promulgating and implementing relevant contingency and emergency plans. The overarching framework will contain a governance structure, as well as coordination and communication strategies. It also seeks to improve response capabilities by States in the face of various crises, including disruption, or potential disruption, of airport or air traffic management and related support services, health-related crises (e.g., pandemics), and humanitarian-related crises (e.g., natural disasters).
The incumbent reports to the Chief, Air Traffic Management Section (C/ATM). The Crisis Management consultant , is responsible for all aspects of crisis preparedness and management-related matters. The consultant will collaborate with relevant Sections within ANB as well as the Air Transport Bureau (ATB), the Capacity Development and Implementation Bureau (CDI), the Legal Bureau (LEB) and the Regional Offices to ensure a coordinated approach on matters related to crisis preparedness and management.

QUALIFICATIONS AND EXPERIENCE

Education

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results):

Develops a comprehensive and adaptable ICAO framework for crisis response and management, achieving results such as:

• Conduct of a gap analysis of the ICAO provisions and guidance material concerning crisis preparedness and response.
• Develop a comprehensive framework for crisis preparedness and response in coordination with ANB Sections, other Bureaus, regional offices, and external stakeholders that would cover, to the extent practicable, all scenarios of crisis, emergencies, and contingencies, such as airspace contingencies, conflict zones, public health, humanitarian relief and natural disasters.
• Develop and maintain templates for regional contingency planning to ensure global harmonization.
• Liaise and coordinate the development of necessary proposals for amendment to the ICAO Standards and Recommended Practices (SARPs).
• Promote and support Regional Offices in the improvement by States in crisis preparedness and response, including the development of regional and national crisis management plans, through workshops and assistance missions as required.
• Monitor and assess the effectiveness of the Organization and States in fulfilling their roles through a set of key performance indicators and provide progress updates to higher management.
• Establish an online tool to be used for sharing information relevant to crisis management that would support decision-making.

Function 2 (incl. Expected results):

Responses to and coordinates the management of crises, achieving results such as:

• Establish a Secretariat Multidisciplinary Contingency Team for sharing information and coordinating initial response actions by ICAO to crises.
• Ensure crises are managed effectively by assigning the contingency management leads based on the affected domains.
• Monitor the situation and provide periodic updates to higher management.
• Coordinate within and outside ICAO for additional support and resources for the management of crises as deemed necessary.

Function 3 (incl. Expected results):

Prepares documentation for the ICAO Council, the Air Navigation Commission (ANC) and international meetings on matters related to crisis preparedness and management, achieving results such as:

• Ensure the development and delivery of comprehensive working papers, State letters and other required documentation.
• Provide comprehensive working papers to facilitate technical discussions during ICAO meetings and conferences.
• Manage discussions of such papers and provide information as needed.
• Coordinate and ensure the necessary follow-up on actions resulting from discussing the papers and related recommendations, decisions or outcomes reached during the meetings.

Function 4 (incl. Expected results):

Coordinates and supports the implementation of matters related to crisis preparedness and response, including the organization and conduct of symposia, workshops, training courses, and tools, achieving results such as:

• Develop a plan for organizing and conducting symposia and workshops, taking into consideration emerging trends in the subject areas and needs identified by the Organization, Member States, other United Nations entities, international organizations, and industry.
• Ensure the timely preparation of event programmes, administrative and logistical requirements for executive approval; and coordination of hosting agreements for events hosted outside of Montreal HQ.
• Coordinate with Global Aviation Training (GAT) and serve as technical expert for the development of training material in support of crisis management.
• Supervise the development of tools to facilitate States in meeting their obligations under the Chicago Convention.
• Maintain active liaison with the ICAO Regional Offices to ensure situational awareness and monitor progress in implementing the crisis preparedness and management framework and the readiness and capabilities of States and ICAO Regions in responding to crises.
• Promote collaborative decision-making concerning crisis preparedness and management at national, regional and global levels.
• Provide assistance to implementation support and technical cooperation projects on crisis management, as required.

Function 5 (incl. Expected results):