CSR Admin at Virtual Staff 365

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

0.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Call Handling, Administrative Support, Lead Management, Scheduling, Aroflo, CRM, English Communication, Problem Solving, Organization Skills, SMS Communication, Email Communication

Industry

Outsourcing and Offshoring Consulting

Description

Our client is a premier climate control and electrical service company providing high-quality installation, repairs, and maintenance solutions. They service a wide range of residential and commercial clients across various suburban regions. They are now seeking to hire a CSR Admin to provide frontline customer service and administrative support to the operations team. This role focuses heavily on lead management, customer confirmations, scheduling, and follow-ups to ensure seamless daily operations. Job ResponsibilitiesCustomer Contact and Lead Management Send confirmation SMS messages to customers Call office headquarters overnight leads Handle missed calls during high-volume periods Action outbound web leads via phone calls Manage pending and follow-up web leads Update and manage confirmation SMS replies Call customers who have not confirmed bookings for the following day Assist with replying to SMS messages from web leads Conduct customer happy calls to ensure satisfaction Scheduling and Booking Support Manage calendar requests Assist with booking jobs in the Aroflo schedule Call customers in Aroflo to follow up on rescheduled jobs and attempt rebooking Assist with booking real estate requests Assist with booking Maintenance Agreement and Routine Care clients Administrative and Reporting Tasks Download and prepare cancellation letters every Monday Email prepared cancellation letters to the Manager for printing and posting Maintain accurate customer and job records in Aroflo Support the customer service team with ad hoc administrative tasks as required Proven experience in customer service, call handling, or administrative support roles Strong verbal and written English communication skills with a confident phone manner High attention to detail and excellent organisational skills Ability to manage high call volumes and competing priorities calmly in a fast-paced environment Customer-focused mindset with robust problem-solving capabilities Ability to work independently, follow set processes, and maintain reliable attendance Experience with basic to intermediate CRM, booking systems, or scheduling platforms Proficiency with intermediate SMS and email communication tools Nice-to-Have Skills Previous experience in HVAC, trades, or service-based industries Prior experience specifically using Aroflo software Permanent Work-From-Home Set-Up Dayshift (Australian Eastern Standard Time business hours) Full-Time Job HMO Annual Leave Christmas Bonus equivalent to 1 month's wage (pro-rate)

Responsibilities

The role focuses on frontline customer service, lead management, and scheduling for a climate control and electrical service company. Key tasks include handling inbound/outbound calls, managing SMS confirmations, and maintaining records in Aroflo.