EXPERIENCES/EDUCATION - REQUIRED

• Associates / high school degree desired
• 2 years of experience in Administrative Assistant roles
• Ability to communicate effectively, both verbally and written in both English and Spanish with all levels of the corporation.
• Strong organizational and administrative skills, attention to detail, focus on error-free work and follow up to ensure tasks are complete
• Motivated, self-starter, and detail oriented
• Ability to work independently and seek assistance as needed
• Maintain professional composure and demeanor at all times
• Ability to grow network within Corning
• Ability to work within a team in a fast-paced environment
• Frequently contacts sources outside own organization (within Corning) to obtain or provide information to accomplish a given task
• Uses discretion to direct workflow in accordance with general supervisory guidance
• Ability to prioritize and handle multiple tasks simultaneously
• Stays current on trends and is willing to adapt to new technology and processes
• Solid computer/technology skills
• Professional presence, maturity, and appearance
• Sensitivity to confidential matters.
• Must be accessible, dependable and reliable

ROLE PURPOSE

The Administrative Assistant will provide comprehensive administrative, clerical, and operational support to ensure efficient functioning of our cross-functional delivery center in Monterrey.

KEY RESPONSIBILITIES

• Handles details of items that are routine in nature on a daily basis
• Primary liaison for coordinating and interfacing with other administrative staff located globally.
• Managing the order of support materials for meetings, conferences, special functions, etc. including the scheduling of rooms and assisting with any required logistics, etc.
• Maintain calendar, phone and travel details
• Gathers information independently using established and well-defined procedures
• Takes initiative to identify and propose remedies to problems to increase efficiency of work flow
• Work/Life Balance Flexibility: Ensure office coverage during normal business hours
• Event Planning: Offsite meetings/events, recognition, team building
• Assist in preparing meetings with employees and external visitors and receive external visitors of the management board
• Coordination and contact with the maintenance in office areas, request for repair and follow-up
• Process expense reports using Concur
• Manage and maintain supplies for office
• Initiate and manage purchase order processes and procedures
• Provide administrative back up support within organization
• Supports new employees on-boarding process and collaboration with support functions.
• Partners with HR to maintain office policies as necessary

BUSINESS/PLANT SPECIFIC ROLES, RESPONSIBILITY & SKILLS

• Global Team Player
• Provide Onboarding support to organization.
• Proactive and big picture mindset
• Experience with AMEX, Concur
• Experience with Microsoft Teams Meetings
• Experience ordering supplies through eProcurement systems
• Experience with file sharing and collaborating software (Sharepoint)
• Experience with Microsoft Office (Excel, Word, PowerPoint and Teams), EMS, WPS Tickets and IT New Workforce Tickets.
  Travel:
  As needed
  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To request an accommodation, please contact us at accommodations@corning.com.