CUA Receptionist at Asociacion Puertorriquenos En Marcha Inc

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

41200.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Screening Calls, Calendar Management, Travel Arrangements, Meeting Arrangements, Event Arrangements, Report Preparation, Spending Trend Tracking, Office Supply Management, Customer Relations, Computer Skills, Internet Research, EXCEL Proficiency, Interpersonal Skills, Project Coordination, Discretion, Phone Etiquette

Industry

Civic and Social Organizations

Description

Description Salary: $41,200 Department: Community Umbrella Agency Status: Full Time, Non-Exempt (Receives overtime pay) Work Schedule: Monday through Friday from 8:30 am to 5:00 pm Reports to: Program Director Location: 1900 N 9th Street, Suite 102, Philadelphia, PA 19122 ABOUT APM & CUA Asociación Puertorriqueños en Marcha (APM) has been helping families achieve their greatest potential since 1970 by providing early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, community school services, and violence intervention services to the North Philadelphia communities. Community Umbrella Agency (APM-CUA) is responsible for supporting those living in the 24th and 26th Police Districts under Philadelphia’s Department of Human Services (DHS). We develop connections to formal and informal neighborhood networks and make local resources more accessible to strengthen and stabilize the families we serve. APM CUA 2 is looking for a receptionist with excellent communication and customer service skills. RESPONSIBILITIES Responsibilities include screening calls; managing calendars; making travel arrangements, meeting and event arrangements; preparing reports and tracking spending trends, keeping record of office supplies, spending accounts and customer relations. Requires strong computer and Internet research skills, with a command of EXCEL programs. Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required. May assist with overflow work from administrative assistants. 1. Maintain clean and welcoming lobby area. 2. Maintain mailing system and deliver mail internally to staff. 3. Maintain professional phone etiquette and greet employees, clients and visitors 4. Provide information by answering questions and request from clients, funders and staff 5. Work on special tracking projects that are provided by CUA Executive Team 6. Create memos, cover letters, and business letters while maintaining accurate files of program communications both electronic and manual. 7. Contributes to team effort by accomplishing related results as needed. 8. Maintain a high degree of discretion dealing with confidential information. 9. Other duties as assigned to support the success of the CUA Team. BENEFITS Health Insurance through Independence Administrators or $100/month reimbursement with proof of current insurance Vision and Dental Plans through SunLife Basic Life Insurance (100% Employer Funded) 403B Retirement Plan with Company Contribution Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses Employee Assistance Program including free counseling, trainings, webinars, and other resources Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity Short-term and Long-term Disabilities Employee Referral Program 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies 12 Days of Paid Holidays Use of company vehicle for transportation of children in our care Convenient parking with parking pass (CUA 5 location) Mileage Reimbursement Requirements Minimum of a High School diploma or GED equivalent. Proficiency in English and Spanish preferred. Two or more years experience office management and administrative operations. Computer skills and knowledge of relevant software. Knowledge of operation of standard office equipment. Demonstrated written, oral communication and strong customer service skills Demonstrated ability to work independently and as a team. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Knowledge of principles and practices of basic office management APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. If hired, you will be required to submit clearances (FBI fingerprints, Child Abuse History Clearance, and Criminal History Clearance) along with other documentation.

Responsibilities

Responsibilities include screening calls, managing calendars, making arrangements for travel, meetings, and events, preparing reports, tracking spending, and maintaining office supplies and customer relations. The role also involves maintaining a clean lobby, managing the mailing system, providing information to clients and staff, and working on special tracking projects.