CUSTOMER CARE COORDINATOR at Stance Health Solutions

Tustin, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Multi-tasking, Detail Oriented, Organizational Skills, Communication Skills, Insurance Verification, Data Entry, Problem Solving, Empathy, Technology Utilization, Call Handling, Documentation, Follow-up, Knowledge of Home Care Products, HIPAA Compliance, Office Equipment Operation

Industry

Hospitals and Health Care

Description

Description Position Overview: The Customer Care Coordinator will be responsible for providing front-line support to all of our referral sources and customers. The position requires you to provide exceptional customer service while handling a high volume of customer orders/calls. The Customer Care Representative will need to have the ability to multi-task, be detail oriented, and well-organized, as the position requires a lot of follow-ups to be able to complete the orders/calls. Essential Job Functions: Receive incoming orders/communication via fax, email, or other platforms from referral sources and customers Answer high volume of incoming telephone calls from referral sources and customers Utilize technology initiatives and platforms, such as (but not limited to) HIPAA-compliant text, chat features, and other communication avenues as established by the company Verify insurance eligibility and coverage Provide exceptional customer service while speaking on the phone Complete member intake, create and schedule orders accurately based on established quality assurance standards Ensure data is entered accurately and in a time-sensitive manner Inform patients of applicable copays, financial obligations, purchase vs rental options Completely document patients’ account with proper notes and account updates Follow up on all open tasks in a timely manner Maintains working knowledge of current home care products and services offered by SG Homecare and all applicable insurance guidelines regarding eligibility for coverage and reimbursement Adhere to all applicable guidelines, including HIPAA, OSHA requirements, and account sensitivity Work with patients, insurance companies, payors, and physicians to ensure all documentation is received Adhere to the policies and procedures of the company and processes set forth by the Customer Care leadership Reports to work daily, on time, and ready to work Must participate in mandatory on-call and call-back program to respond to emergencies Requirements Minimum Qualifications: High school diploma or equivalent required Minimum two years experience in a customer service At least one year of Call Center or medical / healthcare environment experience Excellent listening skills and communicate in an empathetic manner Able to operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Working knowledge of Microsoft Office (i.e. Word, Excel, Outlook) Ability to communicate professionally and tactfully, both orally and in writing. Knowledge of major insurance carrier reimbursement guidelines and eligibility coverage is a plus Ability to work in a fast-paced environment, multitasking while keeping the focus on the customer Must be available to work evenings, weekends, and holidays if needed

Responsibilities

The Customer Care Coordinator provides front-line support to referral sources and customers, handling a high volume of orders and calls. They ensure exceptional customer service while managing tasks such as order verification, data entry, and follow-ups.