Customer Care Specialist at Norix Group Inc

West Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

46855.0

Posted On

13 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Account Management, Record Keeping, Order Entry, Problem Solving, Communication, Interpersonal Skills, Organization, NetSuite, CRM Tools, MS Applications, Time Management, Conflict Resolution, Customer Service, Sales Support, Empathy

Industry

Furniture and Home Furnishings Manufacturing

Description

Description Summary: The Customer Care Specialist cultivates strong relationships with customers, sales reps and sales managers. Supervisory Responsibilities: No Duties/Responsibilities: · Responsible for customer account management, maintenance, and record keeping in the ERP. · Manage tax exemption status, file tax certificates, and delivery information forms. · Enter orders, manage or escalate any concerns and ensure that appropriate changes were made to resolve customers’ concerns. · Interact directly with customers and sales team via email and phone. · Support sales and business development initiatives when new options are available or where it would appropriately support the customer’s needs. · Confirm the lead time with purchasing and production for any orders over capacity. · Communicate and collect payment for pre-pay orders. · Provide order status, tracking, and help expedite deliveries. · Follow-up with purchasing and production departments to research and document any delays and issues with orders. · Proactively communicate delays to the customer before the estimated ship date. · Check daily if orders are complete, confirm if the customer is ready to accept delivery, collect payment if needed, & initiate the shipment with distribution dept. · Resolve any delivery issues with the customer, distribution, and the carrier. · Manage customer complaints, replacements, warranties, and returns. · Issues credits, sends order acknowledgements and composes letters to customers and potential customers. · Coordinate product installation with the installation coordinator. · Calculate and assess storage fees if the customer is not ready for their order. · Assist sales with getting pricing and information for custom product requests. · Work with price lists and/or other department heads to determine charges for services requested; collect deposits or payments or arrange for billing. · Route qualified opportunities to the appropriate sales reps for further development. · Help answer any phone calls not answered by the receptionist. · Follow up post-sale with customers to ensure / enhance customer experience & create brand / company loyalty. Document opportunities for improvement. · Other related duties as needed or assigned. Requirements Required Skills/Abilities: · Basic understanding of company products and services · Honest, understanding and empathetic demeanor · Ability to remain calm under pressure · Strong problem solving skills, driven to succeed and capable of handling a variety of details throughout the entire sales process · Ability to work independently as well as within a team · Demonstrated passion for providing great customer service · Excellent verbal, written communication, interpersonal and organization skills · Ability to effectively interact with all levels of personnel in a fast-paced environment, handling multiple priorities at once with a positive attitude · Proficient with Enterprise Resource Planning systems (NetSuite a plus), Customer Relationship Management tools, and MS applications (Outlook, Excel, Word) · Willing to learn/adapt in a fast-paced environment. Education/Experience: · High school diploma or equivalent combination of education & experience · 1 year experience in a relevant customer-oriented role · Inside sales experience a plus · Experience working at a manufacturer a plus Physical Requirements: General office environment - must be able to sit, walk, stand; use hands to handle or feel; reach with hands and arms; climb or balance; stoop, kneel; talk and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The Customer Care Specialist is responsible for managing customer accounts, processing orders, handling tax documentation, and ensuring timely delivery by coordinating with purchasing and production departments. This role involves direct interaction with customers and sales teams to resolve concerns, manage complaints, process returns, and support sales initiatives.