Customer Service Officer & Logistics at Shaw Industries

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Case Management, Order Entry, Inventory Management, Logistics Coordination, Procurement, Salesforce, Oracle, Microsoft Suite, Customer Service, Import Documentation, Communication Skills, Organizational Skills, Problem Solving, Cross-functional Collaboration, Data Entry, Time Management

Industry

Construction

Description

Job Title Customer Service Officer & Logistics Position Overview Position Objective: The Customer Service Officer (CSO) efficiently handles diverse inquiries from customers and business partners about stock, lead times, orders, and directs requests to relevant teams. Using Salesforce, the CSO manages cases from start to resolution, escalating when needed, and consistently represents Shaw positively. The CSO also supports logistics and procurement functions as directed by the CXM and senior team members. Essential Duties & Responsibilities Case Management & Workflow Ownership • Assign new cases from the worklist efficiently, distribute workload among CSOs, and keep customers updated. Manage cases proactively, document accurately, follow up as needed, resolve outcomes clearly, and escalate complex issues to senior staff when necessary. Order Management & Customer Support • Perform order entry, maintenance, and enquiry management accurately and in a timely manner, along with other duties as assigned. • Monitor orders and inventory positions as needed to maximise service outcomes and reduce inventory and handling costs. • Provide resolutions to routine questions and problems and recommend alternatives to meet customer needs where required. • Use sound judgement to control call interactions and strive for single-call resolution wherever possible. Logistics & Procurement • Processing purchase orders and transfer orders requested by other CX team members to support customer order fulfilment, and keeping notes, records, and cases up to date. • Assisting with the creation of sea container and airfreight bookings, including preparation of associated import documentation. • Preparing arrival and receiving documentation for the warehouse to support inbound processing. • Processing the transfer of goods and batch/lot movements within the ERP system to ensure accurate inventory positioning. • Providing regular updates to the CX and Sales teams on the status, ETAs, and arrival of inbound goods. • Monitoring inventory levels on a weekly basis against predetermined targets and raising replenishment orders when required. • Updating and maintaining daily logistics checklists as directed, ensuring tasks are captured, progressed, and marked complete. • Keeping documentation organised, and up to date, always with efficient communication maintained within existing systems and programmes. Communication & Cross-Functional Collaboration • Communicate frequently and proactively with customers to keep them informed, even when a resolution is still being sought. • Liaise with Logistics/Procurement, Finance, and Marketing in a timely manner to obtain information required to resolve customer enquiries. • Communicate stock availability risks or fulfilment concerns to Logistics where needed, if not already addressed. • Participate in daily team meetings, arriving prepared to discuss orders at risk • Assist ensuring cases of other team members are proactively managed in times of absence or rostered days off. Customer Experience (CX) & Associate Experience (AX) • Contribute to a positive customer experience through professionalism, product and process knowledge, and consistent effort—creating a climate in which the customer has confidence and feels looked after. • Contribute to a positive associate experience by treating colleagues and partners with respect, offering support and guidance when appropriate, and demonstrating fairness and kindness. • Personally promote a positive working environment by exemplifying honesty, integrity, accountability, and passion. Continuous Learning & Improvement • Maintain and continuously improve knowledge of systems, products, and processes to support ongoing development and performance. • Analyse job-related information and make decisions based on previous experience, policy, and customer/business needs. Physical Requirements • Ability to view a computer screen for long periods of time. • Ability to enter information using a computer keyboard for extended periods. • Sitting for extended periods is required; stretching and periodic standing is encouraged. • Ability to work in a phone-intensive environment and manage a high volume of calls per day. • Ability to work in a structured environment with a high level of accountability . • Must be able to bend, reach above one’s head, and occasionally lift to a maximum of 16kg. • Ability to manage the pressure and stress associated with deadlines and competing priorities. Other Requirements (Qualifications & Experience) • Knowledge of Oracle, Salesforce and Microsoft Suite preferred. • High School Certificate required, bachelor’s degree preferred. • Minimum of 2 years’ experience in customer service, sales, or other highly interactive service roles . • Clear, professional, and concise written and verbal communication skills. • Proficient, adaptable computer skills and ability to learn new systems quickly. • Basic mathematical skills. • Self-motivated with strong organisational skills and the ability to manage competing priorities. This Position Description is not intended to describe every element of the role. From time to time, the employee may be required to perform additional job-related duties not listed above, including supporting other departments as required . . Work Shift Shaw Industries is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. A history of success, a future of possibility Founded in 1967, Shaw Industries' leadership has been built on a history of success. Over time, our products have expanded, the customers we serve have been broadened, and the technology we use has advanced, but our vision to create a better future remains the same. Exceeding our customers' expectations for quality, service and performance is at the heart of our business. Global Flooring Provider Shaw Industries Group Inc. supplies carpet, resilient, hardwood, tile and stone, synthetic turf, and other specialty products to residential and commercial markets worldwide. Learn more Operational Excellence Our manufacturing operations and integrated supply chain deliver a broad array of products to meet diverse needs across residential and commercial markets throughout the world. Learn more Award Winning The success of our company and the success of our associates go hand-in-hand. We are consistently awarded as an employer of choice, community partner, and leader in design and innovation. Learn more We Sustain Human Ability At Shaw, sustainability means sustaining human ability in all of our products and processes. We ask ourselves "how can we minimize our impact on the environment and maximize human potential?" Learn More Community Partner From civic involvement and philanthropic giving to volunteerism and future workforce development, our company and associates leverage our combined passions and expertise in addressing community needs, collaboratively. Learn More In The News There is always something new and exciting happening at Shaw. Check out our news page to read our recent press releases, company blog posts, sustainability reports and more! Learn More

Responsibilities

The role involves managing customer inquiries and cases via Salesforce while overseeing order entry and inventory positions. Additionally, the officer supports logistics and procurement by processing purchase orders, managing freight bookings, and coordinating inbound goods.