JOB DESCRIPTION

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city’s housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
We maintain building and resident safety and health
We create opportunities for New Yorkers through housing affordability
We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
The Office of Development leads the agency’s effort to develop affordable housing, through new construction and preservation of existing affordable housing. The Division of Housing Incentives offers tax incentives, tax credits, and zoning bonuses in order to facilitate affordable housing development and preservation.

The Division of Housing Incentives is composed of four units:

• Compliance & Enforcement
• Tax Incentives
• Tax Credits
• Inclusionary Housing

The Division’s Compliance & Enforcement (C&E) unit was created in 2017 as a result of a Mayoral mandate to ensure that residential property owners receiving 421-a property tax benefits follow the laws, regulations, and agreements governing the tax benefit. C&E is staffed by two attorneys, four paralegals, an analyst supervisor, ten analysts, a customer service aide, and an intake specialist, and is headed by an Assistant Commissioner.
Your Impact:
To date, C&E’s work has resulted in over 3,000 buildings coming into compliance with the requirements of the 421-a program. This compliance effort, still on-going, has directly impacted the occupants of over 63,000 residential units that are now rent-stabilized. As the Customer Service Representative, you will directly assist owners seeking to bring their buildings into compliance, benefitting tenants and the community with rent-stabilized apartments. Many owners are not the original owners of the building who applied for and received 421-a benefits, therefore your assistance will be essential in helping them understand the program and their obligations.
Your Role:
As Customer Service Representative for C&E, your primary responsibilities will be to respond to members of the general public promptly and courteously; track customer inquiries, and provide owners, file representatives, and attorneys with status updates on pending compliance dockets in a timely manner, including accessing HPDInfo to generate document checklists. You will also become knowledgeable and proficient in 421-a program policies, procedures, and requirements, in order to clearly and accurately respond to general inquiries and applicants having difficulty understanding the application process.

Your responsibilities include:

• Respond to applicants, owners, and members of the general public promptly and courteously in person, by telephone, and by electronic means, supporting 421-a and other housing programs providing important community benefits;
• Field inquiries to the C&E team’s general email inboxes;
• Escort clients to and from the reception area and conference room(s);
• Log and scan all incoming mail;
• Be knowledgeable and proficient in 421-a program policies, procedures, and requirements, in order to clearly and accurately respond to general inquiries and owners having difficulty understanding the application process and/or why their applications are incomplete;
• Provide technical assistance to owners, their file representatives, and attorneys regarding the 421-a program and its requirements;
• Make recommendations on C&E policies and procedures relating to the customer service role;
• Track customer inquiries, and provide applicants, owners, file representatives, and attorneys with status updates on their pending applications and compliance dockets in a timely manner, including accessing the HPDInfo system to generate document checklists;
• Help with data entry, generally, and inputting data into SharePoint, specifically relating to incoming mail, whether virtual or in hard copy;
• Ensure that documents are received and properly recorded in a timely manner, by entering application and tracking information into database(s), organizing and maintaining a filing system, and opening, sorting, and distributing mail;
• Provide authoritative interpretation of complex problems relating to building owners coming into compliance with the requirements of the 421-a and other Housing Incentives programs; and
• Assist the Assistant Commissioner and other senior staff with special projects, as needed.

Preferred Skills:
Candidate should demonstrate strong verbal and written communication skills; be detailed-oriented, courteous, efficient; function independently; work collaboratively; and be able to handle a fast-paced, high-pressure work environment. Candidate should have strong computer skills including proficiency in Microsoft Word and Excel, and have excellent organizational and time-management skills. Fluency in additional languages besides English is a plus. The successful candidate will demonstrate the ability to multi-task and follow-up/follow-through, and the ability to move between distinct job responsibilities quickly and comfortably.

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

• Respond to applicants, owners, and members of the general public promptly and courteously in person, by telephone, and by electronic means, supporting 421-a and other housing programs providing important community benefits;
• Field inquiries to the C&E team’s general email inboxes;
• Escort clients to and from the reception area and conference room(s);
• Log and scan all incoming mail;
• Be knowledgeable and proficient in 421-a program policies, procedures, and requirements, in order to clearly and accurately respond to general inquiries and owners having difficulty understanding the application process and/or why their applications are incomplete;
• Provide technical assistance to owners, their file representatives, and attorneys regarding the 421-a program and its requirements;
• Make recommendations on C&E policies and procedures relating to the customer service role;
• Track customer inquiries, and provide applicants, owners, file representatives, and attorneys with status updates on their pending applications and compliance dockets in a timely manner, including accessing the HPDInfo system to generate document checklists;
• Help with data entry, generally, and inputting data into SharePoint, specifically relating to incoming mail, whether virtual or in hard copy;
• Ensure that documents are received and properly recorded in a timely manner, by entering application and tracking information into database(s), organizing and maintaining a filing system, and opening, sorting, and distributing mail;
• Provide authoritative interpretation of complex problems relating to building owners coming into compliance with the requirements of the 421-a and other Housing Incentives programs; and
• Assist the Assistant Commissioner and other senior staff with special projects, as needed