CORE ACCOUNTABILITIES

Service Requests
· Responds in a timely basis to customer requests, displaying a sense of enthusiasm and urgency appropriate to customer expectations.
· Documents mechanical problems and services by listening to customer’s detailing of symptoms, clarifying description of problems.
Service Quotes
· Prepares quotes by clarifying and documenting description of mechanical problems and symptoms, including costing materials, supplies, subcontractors, and labor.
· Follows up on outstanding quotes.
· Consults with Service Manager on major changes and brings into the conversation to assist in developing a resolution.
· Obtains quote approval from customers and advances work order to order processing.
· Customers are quoted within 8hrs or less for any required follow up work related to field service calls.
Service Order Processing
· Processes and tracks SVC order until ready for dispatch.
· Seeks part delivery updates from Purchasing. Works on expedite plan.
· Manages service deals, communicating to Service Manager on status.
Service Call Package Analysis
· Analyzes service evaluations (inspections), change orders, and road work job form on all service jobs, ensuring accuracy and completeness of actionable items.
Branch Specific Accountabilities
· [Fort Saskatchewan] Administer Service Purchase Orders – Field / XTE Purchase Orders.
· [Fort Saskatchewan] Perform Shipping/Receiving tasks as required.
· Execute warranty claim per Service Manager direction.
· Ensure adequate shop supplies, tooling etc. are maintained in the service trucks as directed by Service Manager.
· General Service/Office administration as needed (filing, credit receipts, payables/receivables, monitor phone lines)

WHY YOU SHOULD APPLY:

If you’re looking for an agile, collaborative, and results-oriented workplace, then we think you’ll like it here at Gordon Russell Limited. We’re open, fast-paced and bureaucracy free. What sets us further apart is our support for every team member to own their part in our success, push their own boundaries, discover new solutions and develop professionally. We offer competitive compensation and benefits to appropriately reward the opportunity and your contribution.
Job Type: Full-time
Pay: $50,000.00-$65,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fort Saskatchewan, AB T8L 3T8: reliably commute or plan to relocate before starting work (required)

Experience:

• service advisor: 1 year (preferred)
• Customer service: 1 year (preferred)

Licence/Certification:

• Forklift Certification (preferred)

Work Location: In perso

The Customer & Service Operations Coordinator is a dynamic and multifaceted role that integrates key responsibilities from Customer Service, Service Writing, and Shipping/Receiving operations. This role is essential to the efficient, responsive, and professional management of sales, service, and logistics functions at Gordon Russell Limited. As a central figure in daily operations, you will handle customer inquiries, facilitate service order flow, and manage parts and inventory movement — all while maintaining a high standard of customer engagement, documentation accuracy, and teamwork.