Data Center Project Coordinator at ADB Companies, LLC

New Albany, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Schedule Management, Reporting, Communication, Documentation Management, Subcontractor Tracking, Invoicing, Change Orders, Project Closeout, Financial Processes, NetSuite, OneVizion, Smartsheet, MS Project, Excel, Time Management

Industry

Utilities

Description

ADB is seeking a Project Coordinator to support the end-to-end project management lifecycle for data center, technology, and critical infrastructure construction projects. This role partners closely with LOB leaders and project teams to coordinate schedules, reporting, communications, and deliverables, while ensuring alignment with contract requirements. The Project Coordinator will facilitate meetings, manage project documentation and systems, support subcontractor tracking and invoicing, assist with change orders, and contribute to project closeout and financial processes to keep projects running efficiently from kickoff through completion. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They bring strong communication and coordination skills, take ownership of their work, and proactively support both internal teams and external stakeholders. Most importantly, they demonstrate a positive, solutions-focused attitude and a strong drive to achieve results while contributing to overall team success. Roles and Responsibilities: * Manage project tasks, reporting requirements, and communications across all assigned projects, including schedules, RAID logs, lessons learned, status reporting, and inventory tracking * Support internal and external kickoff meetings by identifying key requirements, milestones, and deliverables in partnership with the project team * Collaborate with project team members to develop and maintain project schedules aligned with contract requirements * Facilitate daily and weekly internal status and production meetings to ensure alignment and progress tracking * Lead weekly customer status meetings, providing clear updates on project progress, risks, and next steps * Oversee subcontractor time allocation and perform invoice reconciliation to ensure accuracy and compliance * Partner with internal operations teams to prepare and process change orders * Maintain accurate and timely project updates within systems such as NetSuite and OneVizion * Support project closeout activities, including gathering required documentation and partnering with project controls and construction teams to drive invoicing and collections * Provide high-level administrative and operational support to the Regional Project Management team to ensure overall project efficiency and execution Required Skills: * 2+ years of experience in administrative support, data tracking, and/or project coordination * Proficiency with project management tools and systems (e.g., Smartsheet, MS Project, Excel) * Strong ability to read, interpret, and work with pricing units and project-related data * Demonstrated accountability with the ability to meet deadlines and ensure tasks are completed with a high level of follow-through * Ability to thrive in a fast-paced, high-pressure environment while maintaining accuracy and organization * Strong time management, prioritization, and organizational skills * Foundational understanding of project financials, including invoicing, collections, work-in-progress (WIP), and job costing * Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) * Experience creating and improving reporting tools, templates, and processes for efficiency * Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and logical functions * High level of professionalism with a strong customer-focused mindset

Responsibilities

The Project Coordinator will manage project tasks, reporting, and communications across data center and infrastructure construction projects, supporting kickoff meetings, schedule development, and progress tracking. This role also oversees subcontractor invoicing, processes change orders, maintains system updates, and assists with project closeout activities.