Data Coordinator at BGIS Careers

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data coordination, Excel, SharePoint, CMMS, Document management, Stakeholder engagement, Vendor management, Data integrity, Reporting, Facilities management, Communication, Attention to detail, Work order systems, Compliance, Administrative support

Industry

Facilities Services

Description

Data Coordinator – Flexible (Sydney CBD Interface), NSW Location: Flexible (with occasional Sydney CBD presence), NSW Company: BGIS, Major Healthcare Client Portfolio Employment Type: Full-Time, Fixed Term (until end of July, possible extension), Hybrid/Flexible We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across healthcare, government, and critical infrastructure sectors. We are committed to safety, accuracy, and operational excellence across all environments we support. Purpose of the Role BGIS is seeking an experienced Data Coordinator to support a national healthcare facilities portfolio by managing, validating, and maintaining service and maintenance data across critical hospital assets. Reporting to the National Technical Manager, you will work closely with Maintenance Managers, State Managers, subcontractors, and internal teams to ensure service dockets and maintenance records are accurately captured, validated, and stored within SharePoint and CMMS systems. This role is essential in maintaining data integrity, compliance, and visibility across a complex healthcare environment. The ideal candidate will be highly organised, detail-focused, proactive, and confident engaging with stakeholders via phone and email while working independently in a fast-paced environment. Key Responsibilities * Collect, review, and validate subcontractor service reports and dockets * Follow up with vendors via phone and email to obtain missing documentation * Maintain structured SharePoint repositories for maintenance and service data * Update CMMS systems to ensure accurate closure of maintenance activities * Ensure data integrity across planned and corrective maintenance records * Assist with subcontractor compliance including insurance and documentation checks * Support monthly reporting and contract performance reporting requirements * Liaise with internal teams and external stakeholders to ensure service accuracy * Maintain compliance with WHS, QA, EMS, and contractual obligations * Contribute to continuous improvement of data systems and reporting processes Education, Experience & Skills Essential * Experience in administration, data coordination, or similar support role * Strong Excel skills (advanced level required) * High proficiency in SharePoint and document management systems * Experience using CMMS or similar work order systems * Excellent written and verbal communication skills * Strong attention to detail, accuracy, and data integrity * Ability to manage competing priorities and work independently * Strong customer service and stakeholder engagement experience * Comfortable working across email and phone-based communication Desirable * Experience in facilities management, healthcare, or asset maintenance environments * Exposure to subcontractor/vendor management * Experience working with large datasets or structured reporting systems Workplace Flexibility This role offers flexible working arrangements, with the ability to work remotely (within Australia) provided strong connectivity is maintained. Occasional attendance at the Sydney CBD office will be required for collaboration and key meetings. Why Join BGIS? Key Benefits Include: ✔ Spot recognition vouchers and $2,000 employee referral bonus ✔ Access to Flare discounts across retailers, utilities & services ✔ Fitness Passport for you and your family ✔ Employee Assistance Program (EAP) & wellbeing support ✔ Paid volunteer days and community initiatives ✔ Inclusive, supportive, and collaborative team culture ✔ Work within a national healthcare-critical portfolio Additional Perks: ✔ AFR Best Places to Work 2024 & 2025 ✔ Winner of Inspiring Workplaces Award 2025 ✔ Work180 Employer of Choice for Women ✔ Recognised for excellence in career development and DE&I ✔ Global organisation managing 50,000+ facilities worldwide About the Opportunity This is a newly created position supporting a key healthcare facilities portfolio following continued growth and service expansion. You will play a vital role in ensuring accurate data integrity across essential hospital maintenance records that support safe and reliable healthcare environments across Australia. How to Apply If you are a detail-driven, organised, and proactive data professional looking to contribute to a meaningful and impactful sector, we would love to hear from you. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds. Eligibility Applicants must have full working rights in Australia. Apply Now Be part of a workplace that values accuracy, collaboration, safety, and continuous improvement. Explore more opportunities at https://apac.bgis.com [https://apac.bgis.com]

Responsibilities

The Data Coordinator will manage, validate, and maintain service and maintenance data for a national healthcare facilities portfolio. This involves liaising with internal teams and subcontractors to ensure accurate documentation within SharePoint and CMMS systems.