Data Coordinator at EKN Engineering

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project coordination, Jira, Visio, Excel, VLOOKUP, Pivot tables, Data analytics, Process mapping, Workflow comprehension, Cross-functional communication, Construction scheduling, Utility industry knowledge, Contract tracking, GIS analytics, Project billing

Industry

Engineering Services

Description

Data Coordinator – Work Verification At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client. With decades of experience in engineering, our team of over 170 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation. Role Overview: We are seeking a highly motivated and reliable Data Coordinator who follows through on commitments and takes ownership of tasks. The ideal candidate will have construction experience in the utility industry and be adept at managing multiple work groups with diverse requirements. Strong cross-functional communication skills and experience in project coordination are highly beneficial. This role has the potential to involve travel, approximately 5-10% of travel for client meetings. Key Responsibilities: Planning & Coordination: Schedule and develop meeting agendas, record minutes, and distribute follow-ups. Assist in planning project deliverables and ensuring adherence to deadlines. Convert action items into Jira tasks and maintain project tracking. Process Documentation & Improvement: Create and update Wiki procedures in adherence to style guides. Develop and update process maps using Visio. Assist in identifying and implementing process improvements. Project Execution & Monitoring: Track project deliverables per contract and customer requirements. Support project managers (PMs) in monitoring project goals and deadlines in Lattice and Jira. Assist with internal and external project communication. Data & Reporting: Conduct analytics reporting and provide project-specific Excel support (VLOOKUP, COUNTIFS/SUMIFS, Pivot Tables, Queries). Identify project database changes and submit update requests. Training & Team Support: Train data entry and data coordination employees. Assist PMs in developing and implementing training programs. Provide guidance to team members on project tasks and deliverables. Qualifications & Skills: Required: Strong organizational skills and ability to manage multiple work groups. Proficiency in Jira, Visio, and Excel (VLOOKUP, Pivot Tables, Queries). Experience in process mapping and workflow comprehension. Ability to communicate and coordinate effectively across teams and stakeholders. Preferred: Construction scheduling and planning experience in the utility industry is a plus. Knowledge of project billing and contract tracking. GIS analytics experience is a plus. Data analytics experience is a plus. Why Join Us: At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer. Benefits & Perks 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being. 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions. Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses. Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more. Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day. Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days. JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products. Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally. Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKN’s secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees, using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals’ professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people. The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that: All communication from EKN Engineering will be from an EKN employee using the @eknengineering.com email domain. We do not use third-party recruiters. EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal. No corporate or IT systems at EKN are affected by this scam. The scammers are using EKN’s logo and employee names to impersonate the company. You can directly contact us at TalentAcquisition@eknengineering.com with any questions or concerns. EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name. For information on EKN recruitment practices and policies, please visit our career page or email TalentAcquisition@eknengineering.com. To report a scam, visit: https://reportfraud.ftc.gov//.

Responsibilities

The Data Coordinator will manage project documentation, scheduling, and reporting while supporting project managers with data-driven insights. They are responsible for maintaining project tracking in Jira, creating process maps, and training team members on project deliverables.