Founded in 1989, AFD Petroleum is a leading independent supplier of fuel, lubricants, and storage solutions across Alberta, B.C., Yukon, and Alaska. With 35 years of experience, we’re committed to delivering reliable service, innovative solutions, and lasting value, centered on our people, our customers, and our communities.
Job Summary: The Data Entry Clerk is directly responsible for performing data entry and related duties for invoice preparation (billing), repairs and maintenance orders processing, and accounts receivable data entry. This includes assisting with the review and processing of the invoices the company will be processing centrally. Other duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. This position will also include consolidated invoicing, contract specific invoicing adherence, and submission of invoicing through third party online channels.

• Compile data, compute fees and charges, and prepare invoices for billing purposes.
• Compile data supporting documents to verify accuracy of billing data and to ensure receipt of product ordered.
• Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered. Audit billing before release to ensure charges are correct and billed to the proper accounts and locations.
• Create and customize Excel formatted reports on customer usage and spend.
• Comply with billing and accounting deadlines.
• Investigate and resolve billing discrepancies.
• Weekly charging of customer credit cards, and resolving any credit card issues (expired cards, declined cards).
• Responsible for entering maintenance orders (repairs and maintenance invoices) into the system, and sent to A/P for payment
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Send out invoices to customers and/or submit them through online submission portals.
• Other related duties as required or assigned.