Data Entry & Records Specialist at Defense Holdings, Inc.

Charleston, West Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Records Management, Reporting, Documentation, Compliance, Data Accuracy, Organizational Skills, Confidentiality, Microsoft Office Suite, Database Management Systems, Attention To Detail, Record Verification, Audit Support, Data Validation, Process Improvement

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Operations / Compliance Reports To: Operations Manager / Compliance Lead Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a detail-oriented Data Entry & Records Specialist to maintain accurate operational and compliance records. The ideal candidate will be responsible for data entry, record management, reporting support, and ensuring the accuracy and integrity of company documentation. This role requires high attention to detail, organizational skills, and the ability to manage sensitive information in a government contracting environment. Key ResponsibilitiesData Entry & Records Management Accurately enter data into company systems and databases. Maintain physical and digital records in an organized manner. Ensure data accuracy and completeness for internal and regulatory purposes. Reporting & Documentation Generate reports and metrics from records and databases for management review. Support audits by providing required documentation and record verification. Assist with internal documentation processes and compliance tracking. Compliance Support Ensure record-keeping practices comply with federal, state, and internal regulations. Support documentation required for EEO, affirmative action, and federal compliance. Assist in maintaining organized compliance records for audit readiness. Cross-Department Support Collaborate with HR, operations, and program teams to gather, update, and validate data. Assist in process improvement initiatives for data management and records workflows. Required Qualifications Bachelor’s degree in Business Administration, Information Management, or related field. 1–3 years of experience in data entry, records management, or administrative support. Proficiency in Microsoft Office Suite and database management systems. Strong attention to detail and organizational skills. Ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Experience in government contracting or defense-related programs. Familiarity with compliance record-keeping standards. Experience supporting audits and reporting requirements. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The specialist will be responsible for accurately entering data into company systems and databases while maintaining physical and digital records for operational and compliance needs. This role also involves generating reports, supporting audits, and ensuring record-keeping practices adhere to federal and internal regulations.