Data Entry Specialist at Prime System Solutions

Cape Town, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-oriented, Process-driven, Reliable, Organized, Deadline-aware, Written Communication, Following Instructions, Independent Work, Excel, Microsoft 365, Data Entry, Data Cleanup, Web-based Systems, Record Maintenance, Data Validation, SOP Adherence

Industry

IT Services and IT Consulting

Description

We are excited to announce that we are hiring high-accuracy, detail-driven professionals who possess a keen eye for precision and a knack for structured operations to become integral members of our international team. It is important to note that this opportunity is not a customer service role, nor is it focused on data analytics. Instead, this position is tailored specifically for individuals who thrive in settings that require consistent and repetitive processes, excel at organizing workflows, and have an unwavering commitment to maintaining immaculate, error-free records. You will play a vital role in ensuring that all operations run smoothly and efficiently. If you consider yourself the type of individual who pays attention to the smallest of details that often elude others, and if you take ownership and pride in every aspect of your work — then this role is precisely designed for you. Work-from-home setup It is essential that candidates are WFH-ready, meaning you should have your own equipment available for use at the start of your employment. We value our employees and will ensure that company equipment is provided after a successful completion of three months in your role. What You’ll Be Doing You will maintain and update subscriber records meticulously in various online portals, ensuring accuracy and consistency at all times. You will be responsible for building and updating structured Excel trackers, which are essential for our operation's efficiency. You will transfer and standardize data across multiple systems, ensuring that information is seamlessly integrated. Routine updates will be part of your responsibilities, including additions, removals, and any necessary corrections. You will also validate data accuracy, ensuring that all addresses, identifiers, allocation values, and dates are correct and up to date. Identifying discrepancies in data will be a crucial element of your duties, requiring you to escalate issues appropriately to maintain data integrity. Following established standard operating procedures (SOPs) and internal quality controls will be paramount in your role. You will maintain detailed logs and documentation of all completed work, which is vital for reporting and assessment purposes. Lastly, providing clear and concise written updates to the internal team will be part of your communication responsibilities. This role requires effective communication and collaboration with teammates — not customers. This ensures that you can focus your expertise on supporting internal operations and contributing to our collective success. Core Competencies Extremely detail-oriented and process-driven, demonstrating an unwavering commitment to maintaining high standards and adhering to established procedures in all tasks. Reliable with repetitive operational tasks, showcasing the ability to consistently perform duties with precision and dependability, ensuring that workflows remain uninterrupted and efficient. Organized and deadline-aware, capable of effectively managing time and prioritizing tasks to meet deadlines without compromising on quality or accuracy. Strong written communication skills, enabling clear and concise documentation and correspondence, which is essential for collaboration and maintaining records. Able to follow structured instructions precisely, ensuring that processes are executed as intended, with attention to detail and respect for guidelines. Comfortable working independently, demonstrating self-motivation and initiative in managing responsibilities without the need for constant supervision or guidance. Technical Requirements Excel (sorting, filters, formatting, basic formulas), demonstrating proficiency in navigating and utilizing various functions to handle data effectively. Microsoft 365 (Outlook, Teams, SharePoint/OneDrive), showcasing familiarity with a suite of tools that facilitate collaboration, communication, and data management in a professional environment. Experience in data entry, admin processing, or back-office work, underscoring a background in handling administrative responsibilities with accuracy and efficiency. Familiar with copy-paste workflows and data cleanup, emphasizing an ability to maintain data integrity through meticulous handling of information. Quick learner in web-based systems, demonstrating adaptability and the ability to swiftly acquire new skills to operate various online platforms and tools effectively. We are not hiring analysts or advanced Excel specialists — accuracy and consistency matter more than complex formulas. Remote Work Initially, it is required to have a personal computer and a reliable internet connection. Company-provided equipment will be given after three months. Health Maintenance Organization (HMO) coverage. Additional compensation for night shifts. Benefits as mandated by the government. A stable, long-term career opportunity.

Responsibilities

The role involves meticulously maintaining and updating subscriber records across various online portals and building structured Excel trackers to support operational efficiency. Responsibilities also include transferring and standardizing data across systems, performing routine updates, and validating data accuracy, including identifying and escalating discrepancies.