Campus Location Main Campus (Memphis, TN) Position Number Category Staff (Hourly/Monthly) Department Human Resources Minimum Position Qualifications
Bachelor’s degree and one (1) year of HR, customer service, or data entry experience OR
Associate’s degree (or a minimum of two (2) years of college) and a minimum of three (3) years of HR, customer service, or data entry experience. Relevant experience may substitute for the required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions
The department is especially interested in candidates with a working knowledge of the HR data entry.
This position will be a time-limited appointment scheduled to end June 30, 2026, with the possibility of being extended permanently.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work beyond normal schedule during peak periods.
Posting Date 05/02/2025 Closing Date 05/19/2025 Open Until Screening Begins No Hiring Range $43,888 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position.
Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No Positions Supervised
None
Knowledge, Skills, and Abilities

DUTIES & RESPONSIBILITIES

Maintains data integrity, creates and updates employee data in HR information system including, but not limited to, employee demographics, compensation, salary adjustments, attained degrees, benefits enrollment, and deductions, etc.
Investigates and resolves issues, answers questions, and provides advice to departments regarding data management & payroll matters. Assists supervisors and managers with problems by evaluating facts and reaching sound solutions.

DUTIES & RESPONSIBILITIES

Utilize standard edit reports to ensure data accuracy and minimize errors. Reviews, analyzes, and maintains various reports used to track data including necessary payroll reports regarding leave and longevity.
Use data to analyze, calculate and make appropriate adjustments to creditable service such as longevity dates, new service dates, leave accrual dates, terminal management, or annual leave in the system.
Reviews and compares electronic contracts to the personnel actions forms (EPAFS). Analyzes data to make appropriate changes.
Reviews the separation and clearance system and processes termination actions.

DUTIES & RESPONSIBILITIES

Administers the completion of Form I-9 for all employees of the university. Reviews forms for accuracy and provides for appropriate retention of Form I-9 and related documents to ensure compliance.
Routinely performs audits of current and previous employment eligibility records and processes. Monitors I-9 compliance in accordance with federal regulations. Makes corrections as needed and communicates with appropriate University employees to maintain compliance.
Coordinates employment eligibility re-certification efforts including maintaining a re-certification database, sending email notifications, and completing re-certification of Form I-9.

DUTIES & RESPONSIBILITIES

Prepares, analyzes, and maintains payroll reports and documents. Submits payroll reports and supporting documents to Payroll department and maintains a partnership role in processing the biweekly and monthly payrolls.
Researches all pay and compensation discrepancies in collaboration with Payroll to triage corrections required such as payments, deductions, deferral balances, and related payouts.

DUTIES & RESPONSIBILITIES

Serve as a liaison between Shared Services Center and the University community. Corresponds and collaborates with SSC employees to correct EPAF and eContract issues.

DUTIES & RESPONSIBILITIES

Prepares and updates desk procedures manual. Ensures compliance with applicable policies, procedures, regulations, and statutes by participating in seminars and trainings.

DUTIES & RESPONSIBILITIES

Prepares and scans employee-related documents for electronic archiving. Maintains all electronic personnel files including, but not limited to, those related to benefits, employee actions, employee relations, leaves, etc.
May assist with responses to subpoenas and public records requests in coordination with the Office of Legal Counsel.