Data Specialist at The Parent Child Center of Tulsa

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Management, Data Entry, Reporting, Analysis, Quality Assurance, Problem-Solving, Communication, Technical Support, Database Maintenance, Data Validation, Dashboard Creation, Data Summarization, Compliance Reporting, Attention to Detail, Microsoft Excel, EHR Systems, HIPAA Compliance

Industry

Individual and Family Services

Description

Description JOB SUMMARY The Data Specialist supports the agency’s data management and quality assurance functions by ensuring accurate, timely, and reliable data collection, entry, and reporting. This position works closely with the Director of Data Management and Quality Assurance to prepare monthly and quarterly reports, maintain databases, assist with data audits, and provide support for program evaluation and compliance activities. The Data Specialist plays a key role in strengthening the agency’s ability to use data for decision making, problem-solving, and demonstrating program outcomes. PRIMARY RESPONSIBILITIES Data Management & Entry Support Enter, review, and validate data in agency databases and systems. Monitor data for accuracy, consistency, and completeness. Assist with database setup, maintenance, and improvements. Provide technical support to staff on data entry standards and processes. Reporting & Analysis Generate routine monthly and quarterly program reports for internal and external use. Assist with creating dashboards, charts, and visualizations to communicate data clearly. Compile data for grant reporting, audits, and funder requirements. Support outcome measurement by preparing data summaries for evaluation. Quality Assurance Support Assist with routine data quality audits and identify data discrepancies. Track and maintain performance and quality initiative (PQI) logs. Help program staff troubleshoot data-related issues. Support compliance reporting related to HIPAA, PHI, and confidentiality. Collaboration & Communication Work closely with the Director of Data Management and Quality Assurance on special projects. Communicate findings, trends, and insights in a clear, concise manner. Collaborate with program managers to ensure accurate and timely reporting. Other Duties Assist with accreditation and compliance documentation as needed. Participate in staff training related to data entry and reporting. Demonstrate the agency values of compassion, respect, learning, adaptability, and achievement. Completes other duties as assigned by the Director of Data Management and Quality Assurance Requirements REQUIRED QUALIFICATIONS Associate or bachelor’s degree in data management, business, social sciences, or related field; equivalent experience may be considered in lieu of education. Strong proficiency with Microsoft Excel and data management tools. Ability to organize and manage multiple tasks with attention to detail and deadlines. Strong problem-solving and analytical skills. Excellent written and verbal communication skills. PREFERRED QUALIFICATIONS Experience with electronic health record (EHR) systems. Familiarity with Medicaid and government-funded programs. Experience creating dashboards or visualizations (Power BI, Tableau, etc.). Prior experience in a nonprofit or human services setting. Understanding of privacy/confidentiality standards (HIPAA, PHI, etc.). Experience working in multiple data management systems.

Responsibilities

The Data Specialist supports data management and quality assurance functions by ensuring accurate data collection, entry, and reporting. This role involves generating reports, assisting with data audits, and collaborating with program managers to enhance data-driven decision-making.