Data Systems Manager at The Carroll School

Lincoln, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

87000.0

Posted On

30 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Aspen SIS, Data systems administration, System integration, Data governance, Database management, Reporting, Data visualization, Troubleshooting, Workflow automation, Data integrity, Security management, Technical training, Project management, Stakeholder collaboration, Disaster recovery planning

Industry

Description

Description Overview: Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self-advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive. Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities. Position Summary: The Data Systems Manager is a full-time position reporting to the Director of IT. This role serves as the primary owner, administrator, and subject matter expert for Carroll’s Student Information System (Aspen), the school’s most critical data platform. In addition to leading Aspen administration, this role oversees the integration and stewardship of Carroll’s broader data systems ecosystem. This individual ensures that institutional data is accurate, secure, and accessible, and partners closely with departments—including Admissions, Academic Leadership, Finance, and Student Support—to support day-to-day operations and data-informed decision-making. Responsibilities: Aspen SIS Leadership Serve as the primary administrator and internal expert for Aspen, managing configuration, modules, user roles, permissions, and system updates. Partner with academic and administrative leaders to support grading, scheduling, reporting, and other core school functions within Aspen. Develop and maintain advanced queries, reports, and customizations within Aspen to meet evolving institutional needs. Ensure data accuracy and integrity within Aspen, including oversight of imports, exports, and system-wide data standards. Provide day-to-day support, troubleshooting, and training for faculty and staff using Aspen. Data Systems & Integrations Lead the integration of Aspen with other core systems (e.g., Ravenna, Magnus, School Messenger), ensuring reliable and secure data exchange. Develop and maintain automated workflows and data pipelines between systems. Serve as a steward of institutional data across platforms, ensuring consistency and accessibility. Reporting & Decision Support Partner with departments to understand data needs and deliver reports, dashboards, and insights that support operational efficiency and strategic decision-making. Translate complex data into clear, actionable information for non-technical stakeholders. Data Governance, Security, and Operations Establish and maintain data governance practices, including standards for data integrity, access, and compliance with applicable regulations. Perform core database and systems administration functions, including performance monitoring, backups, recovery procedures, and security management. Proactively monitor system performance and troubleshoot issues across the data ecosystem. Systems Strategy & Support Evaluate, implement, and manage third-party systems and vendors related to data and integrations. Design and deliver training, documentation, and resources to improve system use and data literacy across the organization. Collaborate with the Director of IT on long-term planning for Aspen and the broader data architecture. Requirements Bachelor’s degree in Computer Science, Information Technology, or a related field (or equivalent professional experience). 5+ years of experience working with student information systems, databases, or enterprise applications. Direct experience administering Aspen SIS (or a comparable K–12 SIS) is strongly preferred. Experience designing and supporting system integrations, data pipelines, or automated workflows. Familiarity with reporting and data visualization tools; ability to translate data into meaningful insights. Experience with data security best practices, access controls, and disaster recovery planning. Demonstrated ability to collaborate effectively with both technical and non-technical stakeholders. Strong problem-solving skills, attention to detail, and a proactive, service-oriented mindset. Excellent communication skills, including the ability to support and train end users. Exact salary offered is dependent on educational credentials and years of experience. Target compensation is $78,000 with a range of $70,000-$87,000.

Responsibilities

The Data Systems Manager serves as the primary administrator for the Student Information System (Aspen) and oversees the integration of the school's broader data ecosystem. They are responsible for ensuring data integrity, managing system security, and providing actionable reporting to support institutional decision-making.