Requisition ID: 382031
Position Number: 20014981
Posting End Date: June 5, 2025
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Central Staffing Office and Float Pools
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 06/16/2025 - 01/09/2026
Reason for Term: Maternity Leave

POSITION OVERVIEW

• The incumbent is responsible for the effective, efficient provision of administrative support to the Director of Central Support Services – specifically as it relates to policy support and policy database supports. Manages office work flow and maintains a variety of database systems requiring a high-degree of decision-making and judgment including:
• Maintaining the databases associated with the Patient Care Manual Committee and the Policy Management Committee.
• Managing workflow of the databases requiring a high-degree of decision-making and judgement.
• Developing, maintaining and auditing the systems.
• Maintaining data integrity associated with PYXIS, Utilization Management, Patient Transportation Database, External Agency Billing/Purchased Salary databases, etc.
• Providing leadership to a secretarial staff who assist in data entry and systems support for a variety of databases (PYXIS, Utilization Management database, Patient Transportation Database, etc.).
• Orienting, training, and guiding the secretaries who provide data entry to the automated systems.
• Developing reports for senior and middle management.
• Consulting with internal (Communications and Information Systems, Human Resources) and external agencies as required.

EXPERIENCE

• Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
• Experience with systems implementation, teaching/education and troubleshooting preferred.

EDUCATION (DEGREE/DIPLOMA/CERTIFICATE)

• Complete Grade 12 education, Manitoba Standards, required.
• Successful completion of a recognized certificate/diploma program in personal computer software/networking database management required and or completion of an applied office skills program required.
• A combination of education and experience will be considered.

QUALIFICATIONS AND SKILLS

• Typing 50 wpm and medical terminology required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Outlook, PowerPoint and Access required.
• Ability to set up and maintain spreadsheets and databases required.
• Proficiency in utilizing the Admission Discharge and Transfer (ADT) system, Chart Tracking, and UM Continuum Tool preferred.
• Must have excellent English communication skills, both oral and written.
• Demonstrated analytical and problem-solving skills.
• Ability to analyze, organize and document procedural routines.
• Ability to work independently.
• Ability to work to meet scheduled deadlines.
• Ability to communicate effectively with all levels of staff.

PHYSICAL REQUIREMENTS

• Must be able to work independently and function effectively in an environment with frequent interruptions.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process