JOB SUMMARY

We are looking for talented and hard-working individuals with demonstrable commercial experience or transferable skills, to join us in providing a full Contract Management service for Defence Academy across a full spectrum total facilities management environment.
The Defence Academy Contract Management Team manages the portfolio of contracts that sit within the Defence Academy (DefAc) which continues to develop as an Intelligent Client Function.
The main purpose of the DACI contract is to ensure that the Defence Academy Integrator C0ntract is delivered within the performance, cost and time parameters specified in the contract in order to enable Defence Academy to produce its outputs for Defence. The candidate will be responsible for the DACI CM will have line management responsibility for one team member.
We are committed to developing our staff, providing opportunities to develop and grow within an inclusive and supportive environment. You will work within a highly capable, diverse team who will support you to develop your professional and personal skills, knowledge, and experience, including a fully funded professional qualification Chartered Institute of Procurement & Supply (CIPS).
This position is advertised at 37 hours per week.

JOB DESCRIPTION

This role involves the pro-active monitoring, control and management of all activities necessary to ensure that contract for supply delivers the goods, works or services as laid out in the contract.
The role takes a lead in governing the development and implementation of contract variations from requirement identification, SOR development, business case approvals and negotiation in conjunction with Finance, Programme and Budget SME, through to final delivery and integration into existing services.
The Defence Academy Contract Management Team manages the portfolio of contracts that sit within the Defence Academy (DefAc) which continues to develop as an Intelligent Client Function.
The role is responsible for ensuring that the contract is delivered within the performance, cost and time parameters specified in the Contract.

Relationship management:

• Stakeholder engagement at multiple levels of authority and various departments as part of the day-to-day running of the facilities management.
• The post holder will co-ordinate activity with the other DefAc Contract Managers and Commercial team to ensure cohesive and comprehensive bi-lateral activities.
• Undertake line management, mentoring and countersigning tasks as required by the role. This role has 1 direct report.

• Undertake learning and development and up-skilling as required.

  Performance Management:

• Monitoring performance against the Key Performance Indicators and obligations matrices.

• Assessing Contractor compliance in delivering their obligations.
• Where appropriate use the mechanisms within the contract to address areas of poor performance.
• The post-holder will work to ensure a seamless transition for programme and project scheduling and amendments to the contract.
• Provide support to Asst Hd Contract Management & the Contract Designated Officer to support effective planning and senior decision making.
• Identify and adopt best practice in Contract Management where appropriate.

QUALIFICATIONS

It is highly desirable that the successful candidate has a GCF Foundation Contract Management qualification - although can be gained within 3 months of being in post.

BENEFITS

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme
• Find out what benefits a Civil Service Pension provides
• Annual Leave Allowance of 25 days per annum
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 28.97%
• Hybrid working options including some working from home where appropriate, although we expect the role to require office working on 4 days per week
• Fully funded training for professional qualifications with Chartered Institute of Procurement & Supply (CIPS), a global membership organisation
• Defence Academy is a university campus site and has onsite parking, staff restaurant, coffee shops, sports facilities including fully equipped 24/7 gym for a fraction of the cost of a commercial gym. Classes run daily by fully trained PT instructors. Additional leisure facilities include a golf course accessible to all staffShrivenham features modern and classic built environments and is surrounded by countryside, and woodlands within the campus, perfect for exercise and leisure.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Procurement and Contracts Management