JOB SUMMARY

Defence Digital ensures our Armed Forces remain among the most technologically advanced in the world. We do this by putting innovative and effective technology into the hands of over 200,000 users, from the boardroom to the front line.
We lead on cutting-edge data science, automation, and cybersecurity at scale. Our mission goes beyond the battlefield by leading humanitarian efforts and driving digital innovation that impacts lives across the globe.
Defence Digital forms part of Strategic Command which manages the MOD’s joint capabilities for the Army, RAF, and Royal Navy.
Watch our video to see what we do at Defence Digital!
Passionate about using your skills to make a critical difference? Your next career move could be here!
This position is advertised at 37 hours per week.

JOB DESCRIPTION

We are currently recruiting for a Delivery Administrator to support the Head of the Defence Digital Portfolio Team (DDPT) and the Head of Information Stewardship & Data Protection Officer. You will be responsible for:

• Effective and efficient diary management, responding promptly to change, anticipating problems and devising solutions.
• Communicating with relevant stakeholders and liaison with other Outer Offices.
• Co-ordination and provision of relevant papers in a timely manner, using own initiative and business knowledge to prioritise.
• Arranging pre-briefs with subject matter experts as appropriate.
• Booking of meeting rooms and organisation of attendees.
• Researching and booking cost effective transport and hotels within Departmental policy including producing business cases.
• Execution of all information management tasks including appropriate oversight of official, sensitive and other classified information.
• Assisting with staff onboarding, including the allocation and collection of new joiner IT equipment, site passes, and security clearance.

BENEFITS

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Flexible working options- we understand the importance of adapting work to your life.
• Inclusion and diversity- our culture celebrates uniqueness and encourages collaboration of diverse thought.
• A Pension contribution of 28.97%.
• Generous annual leave- starting with 25 days and growing to 30 after just 5 years.
• Minimum of 15 Days Special Leave in a rolling 12-month period to volunteer for military or emergency service reserve commitments.
• Special Paid Leave for volunteering up to 6 days a year.
• Enhanced maternity, paternity and adoption leave.
• Most sites have good travel links with free car parking; many also have other facilities such as a Sports & Social Club and Gyms
• You can read more here- Civil Service Employee Benefits , Civil Service Careers (civil-service-careers.gov.uk)

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

TYPE OF ROLE

Administration / Corporate Support
Operational Delivery

We are currently recruiting for a Delivery Administrator to support the Head of the Defence Digital Portfolio Team (DDPT) and the Head of Information Stewardship & Data Protection Officer. You will be responsible for:

• Effective and efficient diary management, responding promptly to change, anticipating problems and devising solutions.
• Communicating with relevant stakeholders and liaison with other Outer Offices.
• Co-ordination and provision of relevant papers in a timely manner, using own initiative and business knowledge to prioritise.
• Arranging pre-briefs with subject matter experts as appropriate.
• Booking of meeting rooms and organisation of attendees.
• Researching and booking cost effective transport and hotels within Departmental policy including producing business cases.
• Execution of all information management tasks including appropriate oversight of official, sensitive and other classified information.
• Assisting with staff onboarding, including the allocation and collection of new joiner IT equipment, site passes, and security clearance

This role would suit an individual with:

• The ability and confidence to build and maintain relationships with a wide range of stakeholders.
• Excellent written and verbal communication skills.
• Experience of arranging and co-ordinating travel requirements, managing diaries and providing administrative support.
• Experience of working at pace, manage competing priorities, and adapting to emerging issues