Degree Audit Specialist at Southeastern University

Lakeland, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Apr, 26

Salary

0.0

Posted On

02 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Problem Solving, Communication, Organizational Skills, Technical Troubleshooting, Confidentiality, Microsoft Office, Google Suite, Student Information Systems, Degree Audit Analysis, Collaboration, Record Management, Sensitivity To Diversity, Professionalism, Ethical Standards

Industry

Description

Job Details Level: Entry Job Location: FL - SEU Downtown Lakeland - Lakeland, FL 33815 Position Type: Full Time Education Level: Associate's Degree Travel Percentage: None Job Shift: Day Job Category: Admin - Clerical JOB SUMMARY The Degree Audit Specialist plays a critical role in ensuring students records reflect accurate progress toward meeting all academic requirements for graduation. This position is responsible for reviewing, analyzing, and adjusting degree audits to ensure accuracy in course completion, waivers, substitutions, and transfer credits. The specialist works closely with academic advisors and the Registrar’s Office to resolve discrepancies and maintain accurate student records. ORGANIZATIONAL RELATIONSHIPS Reports to: Associate Director of Academic Advising Supervisory Responsibility: N/A Indirect Supervisory Responsibility: N/A ESSENTIAL DUTIES - May include, but is not limited to the following: Responsibilities include, but are not limited to, the following: Degree Audit Review & Adjustments Conduct thorough audits of student degree progress using internal auditing resources and procedures. Verify declared majors, minors, and aims to ensure they align with official student records. Analyze transfer credits and determine applicable waivers based on institutional policies (e.g., FL AA Waiver Exceptions, Advising FAQs). Ensure duplicate course entries are resolved by requesting Repeat/Forgiven indicators where necessary. Adjust audit headers, sub-cores, and program elective hours based on waivers, substitutions, and transfer credits. Meet specific goals for productivity on a daily, weekly, and monthly basis Technical & System Adjustments Troubleshoot blank or incorrect degree audits by verifying advisor assignments, degree types, and active status. Recalculate student aims as needed to ensure audits reflect the correct academic requirements. Maintain accuracy in credit hour calculations, ensuring that all waivers and substitutions are correctly accounted for. Course Substitutions & Waivers Review elective coursework to identify potential course substitutions. Utilize the common substitution spreadsheet to determine approval contacts and applicable substitutions. Adjust required general electives based on transfer credits and waived coursework, ensuring total degree hours are met. Assist with the maintenance of the common substitutions spreadsheets. Collaboration & Communication Work with academic advisors to resolve audit discrepancies and ensure accurate academic records. Provide clear documentation in student records regarding degree requirement modifications. Consult with designated faculty or staff members for complex audit adjustments and exceptions. ADDITIONAL/NON-ESSENTIAL DUTIES All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function. LOCATION Downtown Hybrid (some remote, some downtown) Qualifications EDUCATION Required Education: Associate's Degree in business, accounting, finance, education or other related field. Preferred Education: Bachelor's in business, accounting, finance, education or other related field. LICENSES/CERTIFICATIONS N/A EXPERIENCE Required: 3+ years of administrative work experience Preferred: 1 year full-time (or part-time equivalent) experience in records and documentation management, preferably in higher education KNOWLEDGE, SKILLS, AND ABILITIES Required: Personal faith commitment appropriate to that of a Christian university. Strong attention to detail and ability to analyze degree audit reports for accuracy. Excellent problem-solving skills and ability to troubleshoot technical issues within student records. Effective communication skills for collaboration with academic advisors and registrar staff. Demonstrated commitment to professionalism, ethical standards, and confidentiality in handling sensitive information. Ability to communicate effectively and professionally with individuals within and outside the university. Strong organizational skills with the ability to multitask, prioritize workload, and work independently. Sensitivity to the needs of diverse student populations, including racial/ethnic minorities, individuals with disabilities, veterans, and non-traditional students. Proficiency in Microsoft Office, Google Suite, and department-specific software such as Jenzabar or other student information systems, with the ability to learn and adapt to new technologies as needed. Ability to maintain confidentiality in all student and institutional matters. A commitment to upholding and exemplifying outstanding Christian character. WORK ENVIRONMENT All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. This position is considered non-essential for the purposes of Emergency Response. Physical Requirements: Office Environment: Ability to work primarily in an office setting, which involves sitting for extended periods. Computer Use: Proficiency in using computers for various tasks, which requires hand-eye coordination and manual dexterity for typing and handling office equipment. Communication: Strong verbal communication skills for meetings, presentations, and interactions with staff, students, and parents. Mobility: Capability to move around the office and campus as needed for meetings and events. Lifting: Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds. Visual Requirements: Ability to read and interpret data on computer screens and printed documents. Hearing and Speaking: Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication. Travel: None Schedule: 40 hours per week, Monday – Friday, 8:00 AM – 4:30 PM during training, with the option for flexible scheduling once training is complete. TRAINING All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows: All new hires and employees transferring into a new position will have a 90-day probationary period to learn the functions of the job and be evaluated. Following the probationary period, employees may transition to regular status, have the probationary period extended for additional training, or face employment termination if expectations are not met. Required compliance training must be completed within one month of hire. SAFETY SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident. Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team. SCREENING All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position. DISCLAIMER SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students. Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.

Responsibilities

The Degree Audit Specialist is responsible for reviewing and adjusting degree audits to ensure accurate student records for graduation requirements. This includes collaborating with academic advisors and the Registrar’s Office to resolve discrepancies.