Denial and Appeals Coordinator Full Time at KINDRED REHAB GROUP MANAGEMENT SERVICES LLC

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Oct, 26

Salary

0.0

Posted On

20 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Denial Management, Utilization Management, Medical Records, Data Entry, Interpersonal Communication, Problem Solving, Root Cause Analysis, Meditech, Referral Manager, Concurrent Review, Insurance Denials Tracking, Clinical Documentation

Industry

Hospitals and Health Care

Description

Kindred Hospital San Diego is a 70-bed long-term acute care hospital offering the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. We partner with your physician and offer 24-hour clinical care seven days a week so you can start your journey to wellness. For those who need special care, we offer an eight-bed ICU and two negative pressure rooms. We are located just outside of downtown San Diego, less than two miles north of the San Diego Zoo. Job Summary The Denials & Appeals Coordinator serves as the operational driver for timely and effective denial management, working closely with other members of the team, especially utilization management, to ensure no step is missed in preventing and resolving authorization-related denials. While not a clinical role, this position is critical in executing the processes that protect revenue and keep patient care moving forward. Focused on denial prevention, the Denials & Appeals Coordinator monitors the concurrent review process for continued stay authorizations, tracking potential issues and ensuring timely follow-up for designated facilities. This role actively tracks, organizes, and reports denial activity, partnering with case management teams, the Centralized Business Office, managed care, facility controllers, Clinical Denials Management, and Regional leadership to ensure alignment and swift resolution. By acting as a central point of coordination and follow-through, the Denials & Appeals Coordinator turns strategy into action—ensuring tasks are completed, deadlines are met, and communication flows between all parties. This role demonstrates accountability, attention to detail, and a commitment to quality improvement, problem solving, and productivity enhancement in an interdisciplinary model. Essential Functions Serves as key team member of the new Central Access and Authorizations Team (CAAT), serving as a subject matter expert on denial prevention and coordination. Works with facility to gather clinical information from medical record. Responsibility may include printing and scanning into required systems. Ensures all denial-related documentation is complete, accurate, and submitted within required timeframes Collaborates with other members of the CAAT, Business Development, Case Management, and Clinical Teams in denial management process Coordinates and schedules peer to peer physician consults as needed; may work with case management if attending physician is completing peer to peer, or may work directly with physician advisory group to schedule Monitors and tracks insurance denials; identify trends in the data Communicates authorization outcomes to appropriate personnel (hospital and Centralized Business Office) Manage the denial root cause analysis efforts as requested; including Capturing lessons learned Identifying training opportunities Providing appropriate communication and follow up to the teams Monitors concurrent review processes for continued stay authorizations to identify potential denial risks Serves as an additional layer of support in the denials management process: Compiles data for analysis of trends and opportunities by hospital, payer, or Region Monitors and tracks total certified days for managed payers (commercial, managed government and Medicaid) and communicates missing certifications to hospital personnel Identifies trends and opportunities with specific facilities, payors, and staff members related to the concurrent review process and denials Compiles and communicates reports for facility and leaders on denial trends for continuous improvement opportunities Support ongoing analytics and data reporting requirements Maintains working knowledge of government and non-government payor practices, regulations, standards and reimbursement. Maintains clinical knowledge to support the utilization management team Participates in continuing education/ professional development activities Learns and develops full knowledge of the CAAT Admission Processes and actively seeks to continously improve them Learns and has a full understanding of scheduling and pre-register routines in Meditech and any other referral platform utilized by the CAAT team (i.e., Referral Manager) And ad hoc duties as assigned that fall within scope of the CAAT team Knowledge/Skills/Abilities/Expectations Team player, able to communicate and demonstrate a professional image/attitude Excellent oral and written communication and interpersonal skills Strong computer skills with both standard and proprietary applications Data entry with attention to detail Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable federal and state laws, and applicable professional standards Communicates and demonstrates a professional image/attitude for patients, families, clients, coworkers and other Adheres to policies and practices of ScionHealth Must read, write, and speak fluent English Must have good and regular attendance Will report to a building; may cover more than one building depending on market alignment and structure Approximate percent of time required to travel: N/A Education High School Diploma or GED required, Associates or Bachelors Degree preferred; preference towards a healthcare related area of concentration or be a licensed health care provider or equivalent experience. Licenses/Certifications None Required Experience 2+ years of healthcare experience. Experience in case management, medical records, billing, utilization review or admissions a plus. Post-acute care and long-term acute care experience a plus.

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Responsibilities

The coordinator manages the denial and appeals process to prevent revenue loss and ensure timely authorizations. This includes tracking denial trends, coordinating peer-to-peer physician consults, and collaborating with interdisciplinary teams for resolution.