Position: Administrative Assistant Renal
Role Level: Admin Clerical (AC05-$28.42-$35.54)
Status: Full Time
Site: Credit Valley Hospital
Hours of Work/Shifts: Monday-Friday (0730-1530)
Posted: August 5, 2025
Internal Deadline: August 12, 2025
A high achieving, self-motivated individual with exceptional organizational skills and demonstrated commitment to customer service and collaborative teamwork will excel in this position. You must possess the ability to work in a fast-paced and constantly changing environment. You are proactive, dynamic, and able to anticipate the needs of those you support without waiting for instruction. You will support the Renal Program across all Renal sites (CVH, MH, South Mississauga Dialysis Center, and Renal Care Centre). The successful candidate will be based at CVH site.

QUALIFICATIONS:

• Community College (Business) Administrative Diploma or equivalent experience in a similar role
• Medical Terminology
• Strong computer skills, including MS Word, Outlook, Teams, Excel, PowerPoint, Microsoft 365
• Strong organization and prioritization skills
• Proficiency in supply management processes, staff scheduling, Materials Management, unit Admin support, procurement of equipment, supplies, and services
• Proficiency in Epic clerical functionality
• Excellent interpersonal communication and conflict resolution skills
• Demonstrated ability to be flexible, self-directed and able to work independently and in a team environment
• Strong attention to detail
• Good attendance and performance requiredRelated experience in Renal an asset

• Working with the leadership team to support daily operations of the program
• Management and daily maintenance of department files (digital and physical)
• Document creation (digital and physical) using MS Office, Excel, Microsoft 365
• Assisting in clerical staff scheduling
• Supporting managers/supervisors with recruitment and onboarding activities
• Assistance with meeting preparation, e.g. room bookings, prepare agendas and meeting minutes, as required
• Maintenance of weekly, monthly, and annual documents, e.g. emergency preparedness documents, monthly quality reports, scheduled clinical activities
• Maintenance of safe work area, completion of monthly unit workplace inspections, follow-up on action items and completion and follow-up of work orders
• Collaborating with stakeholders for procurement of equipment, services, repairs
• Mentorship to clerical staff, including standard work and Epic functionality
• Upkeep of manuals, pamphlets, documents for patients and staff
• Ordering supplies, medical and office
• Oversight of clerical student placement program with colleges
• Timecard management and electronic scheduling managementAdditional duties as required
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  To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
  Candidates are selected on the basis of their skill, ability, experience and qualifications.
  Where these factors are relatively equal seniority shall govern providing the successful applicant.
  Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.
  In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
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