Department Administrator at Greenberg Traurig

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Feb, 26

Salary

155000.0

Posted On

23 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Billing, Communication, Problem Solving, Decision Making, Organizational Skills, Attention To Detail, Analytical Skills, Initiative, Adaptability, Teamwork, Client Service, Time Management, Proactive Approach, Professionalism, Follow-Up Skills

Industry

Law Practice

Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Corporate Team as a Department Administrator located in our New York City office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role can be based in our New York City office, on a hybrid basis. Position Summary The Department Administrator is responsible for working closely with and providing assistance to attorneys and staff in connection with matters relating to accounting and billing functions as well as providing support on organizational, administrative and practice specific matters. The ideal candidate must possess strong accounting and billing expertise, and the ability to identify and resolve issues. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, the ability to handle multiple priorities, and work in an organized and efficient manner. Manages the billing and collections process, including review of reports prepared by the Revenue Department. Monitors attorney assignments and status of active client matters. Train new group members on administrative practices and requirements. Monitors, collects and reviews of time entries in preparation for generating client invoices. Generates a high volume of complex client invoices via Aderant. Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys. Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission. Responds to billing inquiries. Handles and assists with the administrative tasks associated with opening new matters in workflow. Handles and assists with the preparation of engagement letters. Review of client matters prior to requesting them to be closed by the firm’s Accounting / Finance department. Ensures accurate and timely completion of assigned tasks. Undertakes special projects and ad hoc reports as needed and/or requested. Qualifications Skills & Competencies Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation. Effectively prioritize workload and adapt to a fast-paced environment. Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines. Strong analytical and problem-solving skills. Takes initiative and uses good judgment; excellent follow-up skills. Must be proactive in identifying billing issues and providing possible solutions. Must have the ability to work under pressure to meet strict deadlines. Ability to establish and maintain positive and effective working relationships within all levels of the firm. Education & Experience Bachelor’s Degree or equivalent experience in Accounting or Finance. Minimum 8+ years of experience as a Legal Biller required. Technology Aderant preferred, Prebill Viewer, E-billing Hub, Bill Blast. Computer proficiency in Microsoft Office Suite applications Proficiency in Excel required. #DNI The expected pay range for this position is: $145,000- $155,000 annually Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. Thank you for your vigilance and interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.

Responsibilities

The Department Administrator is responsible for assisting attorneys and staff with accounting and billing functions, as well as providing support on organizational and administrative matters. This role includes managing the billing and collections process, monitoring attorney assignments, and ensuring compliance with billing guidelines.