Department Administrator I at Eastern Virginia Medical School

Norfolk, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

0.0

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clinical Workflow Optimization, Practice Management, Ambulatory Operations, Business Development, Policy Implementation, Contract Management, Productivity Monitoring, Billing Oversight, Staff Supervision, Human Resources Administration, Budget Monitoring, Procurement Management, Credit Card Oversight, Petty Cash Management, Faculty Recruitment, IT Administration

Industry

Higher Education

Description

Overview The Department of Family and Community Medicine is seeking a Department Administrator I. This position is directly responsible for the management and administration of daily clinical, business, and day-to-day operation activities for the Department Family Medicine, maintains primary responsibility related to clinical workflow optimization, practice management, and day-to-day ambulatory operations, and works with Chair & Administrator II on clinical, business and strategic planning to include new business Development initiatives. Responsibilities Operational Responsibilities Management and oversight of all daily, clinical and business functions of the department to include evaluating office procedures and devising ways to improve efficiency of workflow and productivity Ensure development and implementation of policies and procedures governing aspects of departmental administration and IT Provide contract management support for the department Monitor clinical productivity and billing; track monthly statistics and investigate anomalies Meet regularly with Administrator II to keep up to date on issues within the department Meet regularly with division directors and practice managers to review clinical and program issues related to their division Work cohesively with Administrator II, practice managers,and division directors on problem identification and resolution with respect to the systems, processes, procedures, staffing,and any other related functionas needed Assist in faculty recruitment and appointment Perform other operational duties as assigned Personnel Responsibilities Supervise departmental administrative and IT staff Determine, in conjunction with the Administrator II and respective division directors and practice managers, support staff requirements for the practice(s) In conjunction with Administrator II, review and approve all matters relating to departmental human resources (recruit ment, transfers, promot ions, terminations, etc.) Administer the recruitment, selection, assignment, and training of administrative and IT support staff Maintain TAS System and employee personnel files Evaluate all personnel for whom there is a direct responsibility Monitor adherence to standards set in dress, conduct, attitude, and performance and corrects deviations Perform other personnel duties as assigned Financial Responsibilities Works with Administrator II on budget monitoring and operational drivers of performance Under the direction of the Administrator II, coordinate/facilitate department staff compensation Works with Administrator II and EVMS/EVMSMG in the review of leases, contracts, facilities maintenance activities, equipment procurement and related endeavors Responsible for department al procurement activity to include oversight/management of school issued credit card use and OneSource procurement system use Oversee petty cash system if needed Perform other financial duties as assigned Qualifications Minimum Qualifications and Skills: Bachelor's degree in related field required Preferred Qualifications: 4 years of progressively more responsible positions with experience including ambulatory/clinical leadership Location : Location US-VA-Norfolk

Responsibilities

This role is directly responsible for managing the daily clinical, business, and operational activities of the Department of Family Medicine, focusing heavily on clinical workflow optimization and ambulatory operations. The administrator also collaborates with senior leadership on strategic planning and new business development initiatives.