Department Administrator at PlayStation Global

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

117100.0

Posted On

24 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Discretion, Attention to Detail, Microsoft Office Suite, Executive Coordination, Interpersonal Skills, Multitasking, Adaptability, Problem Solving, Event Planning, Confidentiality, Research Skills, Process Improvement, Meeting Facilitation

Industry

Entertainment Providers

Description

Why PlayStation? PlayStation isn’t just the Best Place to Play — it’s also the Best Place to Work. Today, we’re recognized as a global leader in entertainment producing The PlayStation family of products and services including PlayStation®5, PlayStation®4, PlayStation®VR, PlayStation®Plus, acclaimed PlayStation software titles from PlayStation Studios, and more. PlayStation also strives to create an inclusive environment that empowers employees and embraces diversity. We welcome and encourage everyone who has a passion and curiosity for innovation, technology, and play to explore our open positions and join our growing global team. The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Group Corporation. Department Administrator This role requires independent judgment, discretion, and confidentiality while managing a variety of administrative tasks. Responsibilities include, but are not limited to, conducting research, handling information requests, preparing correspondence, welcoming visitors, arranging conference calls, scheduling meetings, coordinating domestic and international travel, and processing expense reports. The Department Administrator also reviews work and provides directions to ensure timely completion of projects and assignments. Key Responsibilities: Maintain and organize team operations and procedures. Plan and coordinate team and department events in collaboration with internal and external stakeholders. Facilitate team/department meetings, workshops, and conferences in collaboration with internal and external stakeholders. Welcome and direct guests and visitors to the appropriate team members. Ensure timely information flow, obtain signatures and authorizations, and manage communication for leadership and team. Professionally represent site/team leadership through initial contact meetings or phone conversations. Serve as a liaison between site/team leadership and other departments, including Sony Group companies, vendors, and international contacts. Act as a communications hub for site/team leadership and their teams, keeping track of travel and holiday schedules while ensuring accessibility as needed. Serve as a knowledge resource for office, team, and department processes and procedures, providing hands-on assistance as needed. Build and maintain strong working relationships with Executive Assistants and company partners at all levels. Record and distribute meeting minutes as requested. Continuously improve processes and procedures to enhance efficiency and reduce costs without compromising quality. Handle a mix of short-, mid-, and long-term assignments, often requiring independent judgment beyond standard procedures. Manage highly confidential information with discretion. Provide ad-hoc support as needed. Support may include: Manage and maintain complex executive calendars, including scheduling travel, conferences, appointments, and meetings. Prepare and submit expense reports for leadership and/or the department as assigned. Qualifications & Skills: Strong organizational and time management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. High level of discretion, professionalism, and attention to detail. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools. Experience coordinating with executive-level stakeholders and cross-functional teams. Ability to work in a fast-paced, dynamic environment and adapt to changing priorities. Requirements: Bachelor’s degree or equivalent At least 5 years of Department/Administrative Assistant or similar experience Proficiency in Microsoft Office Suite, including Excel, and PowerPoint Ability to work independently on difficult projects with minimal supervision Ability to maintain a high degree of confidentiality and discretion Strong interpersonal skills Sense of urgency, and ability to multitask in fast paced environment Exceptional attention to detail Ability to stay calm and deliver in high stress situations Strong time management skills Adaptable and Open-minded Preferred Qualifications: Experience working in a Japanese company Fluency in written and verbal communication skills in both Japanese and English a plus Experience in Concur; JIRA, Confluence, Conga, and SAP/SRM An interest in interactive entertainment Please refer to our Candidate Privacy Notice for more information about how we process your personal information, and your data protection rights. At SIE, we consider several factors when setting each role’s base pay range, including the competitive benchmarking data for the market and geographic location. Please note that the base pay range may vary in line with our hybrid working policy and individual base pay will be determined based on job-related factors which may include knowledge, skills, experience, and location. In addition, this role is eligible for SIE’s top-tier benefits package that includes medical, dental, vision, matching 401(k), paid time off, wellness program and coveted employee discounts for Sony products. This role also may be eligible for a bonus package. Click here to learn more. The estimated base pay range for this role is listed below. $78,100—$117,100 USD Equal Opportunity Statement: Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category. We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond. PlayStation is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.

Responsibilities

The Department Administrator manages a variety of administrative tasks, including scheduling meetings, coordinating travel, and processing expense reports. They also serve as a liaison between leadership and other departments, ensuring effective communication and timely project completion.