Department Administrator at Rice University

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Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

92500.0

Posted On

01 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Management, Data Reporting, Verbal Communication, Written Communication, Problem Solving, Critical Thinking, Resource Management, Project Management

Industry

Higher Education

Description

Special Instructions to Applicants: All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lecture series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence. Position Summary: The Department Administrator serves as the chief administrative and financial leader for the Department of Political Science. This position reports to the Department Chair and serves as the primary business manager of the department's fiscal, academic, and administrative functions. The Department Administrator provides financial and operational oversight while serving as a trusted partner to the Dean's office and the Department Chair, as well as to the departmental faculty, staff, and students. This role manages the departmental staff and budgets, directs administrative functions, and ensures effective operations in support of teaching, research, and the goals of the department. The role requires strong leadership, presence, and collaboration to foster a supportive and high-performing departmental community. Ideal Candidate: The Department Administrator of Political Science would ideally have experience working in higher education and possess advanced financial management and department administration experience. Working Environment: Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. The department currently allows 1 to 2 remote days per week after the probationary period. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $88,000 – $92,500 annually *Exempt (salaried) positions under FLSA are not eligible for overtime. Minimum Requirements: Bachelor’s degree In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted 3+ years of related administrative experience Skills: Budget management skills Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments Excellent data reporting skills Advanced verbal and written communication skills Advanced problem-solving and critical thinking skills Ability to work independently or supervise others, ensuring the timely completion of work Resource management skills Project management skills Preferences: Rice University work experience or experience in any higher education environment strongly desired Experience working with Rice IO or Oracle Cloud ERP and HCM systems Essential Functions: Responsible for the management of all departmental staff involved in administrative operations and support to faculty, students, and programs Manages the development, implementation, administration, and evaluation of departmental operations, including but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance Monitors trends and establishes goals for the department Provides guidance on the interpretation, implementation, and compliance with policies and regulations Recommends actions to ensure compliance Represents the department or function at the school level Serves a primary role in the development and implementation of the annual budget Participates in short-term budget planning and supports long-term budget planning Manages budget monitoring, expenditure review and approval, processing payments, conducting analyses, creating forecasts, and identifying trends Oversees the maintenance of financial records Creates, manages, and implements outreach plans that may include relationship development, communications, and event management Manages the human resources function for the department for staff; administers the visa process for international faculty, staff, and students; coordinates faculty searches and the promotion and tenure process Manages graduate and/or undergraduate program administration, including graduate student recruitment and admissions, student records, curriculum support, coordinates the accreditation process, manages scholarships and fellowships, advises students, and monitors their progress Supervises support to faculty and provides guidance on university policies and procedures May manage pre- and post-award research administration Performs all other duties as assigned Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Responsibilities

The Department Administrator manages all departmental staff involved in administrative operations and supports faculty, students, and programs. This role includes overseeing budget management, human resources, and compliance with policies and regulations.