Department Assistant at Aston Carter

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

02 May, 26

Salary

21.0

Posted On

01 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention to Detail, Verbal Communication, Written Communication, Problem-solving Skills, Event Planning, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Administrative Support, Data Entry, Customer Service, Clerical Work, Office Support, Adobe Software

Industry

Staffing and Recruiting

Description

If you’re an organized, detail‑driven professional looking to grow your career, this Department Assistant role offers a strong opportunity to step into a high‑visibility position. Our client is looking for someone with 2+ years of administrative, project coordination, or C‑level support experience—or someone who just got a degree with strong internship experience—who’s ready to support department leadership and help keep operations running smoothly. This role is ideal for someone who enjoys coordinating projects, managing information, and working closely with leadership in a fast‑paced, collaborative environment. Job Title: Department Assistant Job Description The Department Assistant will provide administrative support to department management, ensuring the smooth continuity of daily functions and operations. This role involves collaborating to present and disseminate department information, aligning with business line goals and objectives. Responsibilities Facilitate the dissemination of information to department and project teams. Resolve questions regarding the department, researching and providing appropriate answers. Prepare and present meeting notes, presentations, and tables using Excel, PowerPoint, Access, and other programs. Develop procedures related to departmental and business line requirements and assist in business initiatives. Monitor department deadlines and benchmarks, supporting the presentation of monthly progress reports, including tracking action items and progress updates. Plan, coordinate, and facilitate on-site and off-site meetings for the department, including orientations, trainings, stakeholder meetings, management meetings, and periodic reviews. Coordinate required training programs and records for department personnel in collaboration with the corporate training department to ensure compliance. Assemble and analyze information involving business plans and financial reports, contributing to the final business plan submission. Monitor, review, and approve standard expenditures to ensure departmental activities are within established budgets. Prepare various communications, including emails, meeting agendas, and meeting minutes. Handle sensitive and confidential information. Coordinate department-related issues and complaints, ensuring resolution is obtained. Comply with all policies and standards. Essential Skills High School Diploma/GED with a minimum of 3 years of relevant experience, or an Associate's degree with a minimum of 2 years of relevant experience, or a Bachelor's degree with a minimum of 1 year of relevant experience. Event planning experience is essential (must be included on resume). Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint. Ability to work independently with accuracy, reliability, and problem-solving skills. Excellent organizational skills, attention to detail, and verbal and written communication skills. Ability to handle multiple tasks efficiently. Professional and effective communication skills with all organizational levels and external parties such as clients, vendors, business partners, and community leaders. Additional Skills & Qualifications Experience in administrative support, data entry, customer service, clerical work, and office support. Experience with Adobe software. A minimum of 2 years of office/clerical experience. Work Environment This position is based in an office setting, providing a pleasant office and campus environment. Job Type & Location This is a Contract to Hire position based out of Kansas City, MO. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Feb 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Department Assistant will provide administrative support to department management, ensuring the smooth continuity of daily functions and operations. This includes facilitating information dissemination, preparing meeting materials, and coordinating meetings and training programs.