Department Assistant -Nursing at Emory Healthcare

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

0.0

Posted On

22 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Activities, Staff Scheduling, Data Analysis, Performance Assessment, Computer Training, Budget Management, Time Management, Communication Skills, Customer Service, Record Keeping, Equipment Maintenance, Inventory Management, Problem Solving, Team Collaboration, Training and Development

Industry

Hospitals and Health Care

Description

Overview Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits Wellness incentives Ongoing mentorship, development, and leadership programs And more Full-Time / 40 hours / 8a-4:30p Description RESPONSIBILITIES: Provides administrative support to nursing unit management by developing and updating daily staff schedules. Adjust work schedules to accommodate changing staff needs. Collects and reviews unit time records for accuracy, completeness, and procedural compliance. Notifies supervisor of discrepancies which require corrective action. May direct clerical activities within the unit. Identifies clerical staffing needs and provides training and guidance. Regularly assesses employee performance and provides feedback to employees concerning their performance. Participates in programs and projects which support the goals and objectives of the unit. Types correspondence, reports and/or manuscripts. May take dictation and transcribe from a machine. Answers department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. Sets up, organizes, and maintains various departmental files according to established procedures. Posts daily schedules in designated locations. Files and maintains schedules for future reference. Retrieves appropriate information upon request for internal and external use. Checks equipment to ensure that it is operating properly; communicates materials maintenance requirements to the appropriate staff. Maintains accurate inspection logs to document findings and any required follow-up activity. Coordinates routine servicing of equipment; contacts appropriate vendor or service representative for required equipment repair. Oversees the timely delivery of linens, materials, supplies, and equipment to ensure immediate availability of commonly used items. Maintains documentation related to delivery services and reports any problems to supervisor. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms. Completes purchase requisitions and receives supplies. Projects departmental expenditures and collects pricing information. Initiates corrective action for mischarged items and maintains budgetary records. Receives and distributes employee paychecks; returns checks which have not been collected to Payroll. Verifies the accuracy of charges for patient services and maintains related departmental records. Maintains purchase orders, verifies the accuracy of supply deliveries and related charges, and acknowledges the receipt of items for invoice approval. Monitors service contracts to ensure contractual compliance. Collects unit data following prescribed policies and procedures and assists in data analysis. Maintains records pertaining to unit operations including confidential personnel records, time sheets, financial accounting, budget, correspondence, supplies and equipment. Coordinates preparation and processing of employee information, human resources action forms, and time cards. Participates in the orientation of new employees; familiarizes them with unit and administrative policies and procedures. Provides computer training to unit staff or others. Acts as a liaison for unit personnel. Attends and participates in departmental meetings, circulates memos, posts announcements, and keeps staff informed of any operational changes which may impact their work. May hold regular meetings with clerical staff to discuss issues and concerns affecting unit operations. MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Three years of clerical or secretarial experience which includes one year of experience in a hospital or healthcare environment. One year of computer experience which includes experience with word processing, database management or spreadsheet applications. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.

Responsibilities

The Department Assistant provides administrative support to nursing unit management, including developing and updating staff schedules and ensuring compliance with time records. They also manage clerical activities, maintain departmental files, and assist in data collection and analysis.