Department Coordinator | Coordonnateur, Gestion des Artistes

at  Framestore

The goal of this position is to work directly with the Department Managers to maintain and support the artists/staff within the department. To provide administrative support to the Department Managers, Head of
Resource / Production Management. To liaise with production and other departments while sharing and assisting with day-to-day task completion.

ESSENTIALS SKILLS:

• Proficiency with MS Office including Word, Excel, and Powerpoint
• Excellent communication skills
• The ability to work well under pressure
• Reliable and responsible attitude
• Good organizational skills, including efficient time management
• Demonstrable ability to work under own initiative

DESIRABLE SKILLS:

• Previous experience as an assistant or similar role
• Some knowledge or understanding of visual effects or post-production is a plus
• Human Resources studies is a plus
  

  Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.

Le but de cette position est de travailler directement avec les gestionnaires de département pour maintenir un support constant avec les artistes et les employés. Fournir un support administratif aux gestionnaires de département, en assurant la liaison avec la production et avec les autres services.

• Diary management for the Artists and Production Department Managers
• Diary management for the HORM/HOPM as required
• Coordinating high-volume of employee appraisals, booking appraisal meetings, requesting feedback from peers, collecting feedback, and organizing all related paperwork / files as needed for the appraisal process.
• Organizing and filing confidential documents, in addition to updating spreadsheets, and databases
• Discreetly dealing with confidential and sensitive information in an appropriate manner
• Coordinating the artists ‘demo-reel’ shot request process in a timely manner
• Organizing meetings and setting up conference and video calls
• Facilitate the smooth running of meetings, ensuring meetings happen smoothly with all diaries co-ordinated across the network and meeting rooms booked; and meeting room is prepared: open relevant files / media / log in
• Support Seating / Moves floorplan updates
• Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
• Other ad hoc special projects / administrative duties as may reasonably be required