To review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required.
To provide administrative support to managers in a manner consistent with the department goals and objectives.
To monitor, manage, supervise and assist the related work of the coordinators and administrators in DMC operations.
To prepare invoices, memos, letters, budgets and other financial statements and relevant documents.
To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
To handle petty cash for miscellaneous expenses; and place orders for office equipment, stationery items as per department requirements.
To prepare agendas and plan for committee, board, and other meetings and take minutes.
To create, maintain and update an efficient database of internal/external clients and archive all information received by the department, electronically or paper, for reference and documentation purposes
To assist in the preparation of departmental reports, KPI reports, year-end budgeting and financial analysis works for management review.
Prepare, process, record and follow up with all department on procurement process (RFQ,RFP, PR, PO, AFE,) etc. To process purchase requisitions, CAPEX and OPEX and related activities
Keep record of all AMCs within the DMC operations.
Proactively work and ensure continual recommendations to improve departmental functions are developed and implemented. To provide additional support during special projects and events.
To process staff, leave application and to update duty resumption, staff overtime and related activities in Oracle HR.
Creation and closing of maintenance and services work orders.
Coordinate with Refueler and update daily diesel record in system and create request to procurement.
Preparing material requests and follows up for maintenance of company assets, liaise with the procurement department in procuring spare parts and other services to its receipt.

LI-JS

Please refer the Job description for details