Department Coordinator - International Offices at Heritage Auctions

Irving, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Prioritize, Multitask, Attention To Detail, Lifting Up To 50 Pounds, Microsoft Word, Microsoft Excel, Microsoft Outlook, Document Formatting, Data Reporting, Calendar Management, Correspondence Handling, Inventory Management

Industry

Retail Luxury Goods and Jewelry

Description

Description About Heritage Auctions Start your career with one of the nation’s fastest-growing auction houses. Heritage Auctions is a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. For nearly 50 years, Heritage has connected collectors and consignors through a dynamic marketplace that celebrates history, culture, and craftsmanship. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other major cities, we support a worldwide network of experts and enthusiasts across more than 50 auction categories. From Sports and Entertainment memorabilia to Luxury Handbags, Fine Art, Jewelry, Coins, Wine, and rare historical artifacts, every item tells a story. We are dedicated to bringing those stories to life through deep research, cutting-edge technology, and thoughtful presentation. Known for our expertise and innovation, Heritage Auctions offers a dynamic environment where passion for history, culture, and storytelling brings collectors together to discover, learn, and connect. LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane BENEFITS: Medical, Dental, Vision coverage Paid time off 401k savings plans Onsite gym with access to a personal trainer COMPENSATION: Commensurate based on experience. ESSENTIAL DUTIES & RESPONSIBILITIES: Liaises with Heritage employees in our international offices on the status and progress of consignments that are sourced through them Manages and keeps track of material that is sent to the United States from our international offices on Temporary Import Processes incoming consignments accurately and efficiently, including: Opening packages. Labeling and verifying the contents of packages Creating an electronic report for the consignment Communicates with clients in all aspects of the consignment Researches the status of consignments Returns client material Oversees grading and auction submissions Performs department-wide inventories of consignment material Assists with Consignment Directors and Operations Assistant responsibilities. Help to manage the house inventory Work on longer-term projects to improve department efficiencies Other duties may be assigned. Requirements SKILLS & ABILITIES: Ability to prioritize and multitask and pay great attention to detail The individual may occasionally lift up to 50 pounds Proficiency in Microsoft Office Suite, including: - Word: document formatting, templates, and mail merge - Excel: spreadsheets, data reporting, and analysis - Outlook: calendar management, task coordination, and handling high-volume correspondence WORK ENVIRONMENT: Individuals must be able to work in a fast-paced, team-focused environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

Responsibilities

This role involves liaising with international offices regarding consignment status, managing material imports into the US using Temporary Import Processes, and accurately processing incoming consignments, including labeling and creating electronic reports. The coordinator will also communicate with clients, research consignment statuses, return client material, and assist with department-wide inventories and operational tasks.