Department Coordinator at Rice University Minimal Template External Career Site

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

20.0

Posted On

25 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Problem-Solving, Critical Thinking, Customer Service, Data Reporting, Word Processing, Spreadsheet Software, Email Software, Database Software, Office Environment Experience, Financial Transactions, Event Support, Scheduling, Purchasing, Compliance, Relationship Development

Industry

Education Administration Programs

Description

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence. Position Summary: Under the supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Anthropology. This is a part-time position working 20 hrs/week. Because this position is part-time, there are no remote work options. The expectation is 4 hrs/day, preferably from 10 AM – 2 PM. Ideal Candidate Statement: The ideal candidate has strong verbal and written communication skills, is proactive, and service oriented. Workplace Requirements: Fully remote: This position is fully remote, permitting all tasks to be completed from any location within the United States. Working hours will remain at Central Standard Time. Per Rice policy 440, work arrangements may be subject to change. Hiring Range: $20.00/hour *Non-Exempt (hourly) positions under FLSA are eligible for overtime. Minimum Requirements: Associate’s degree or higher 2+ years of experience working in an office environment Skills: Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments Intermediate data reporting skills Strong verbal and written communication skills Basic problem-solving and critical thinking skills Ability to work under moderate supervision and complete tasks in a timely manner Customer service oriented Preferences: Bachelor’s degree Experience working in an institution of higher education Experience with Oracle Experience with cloud applications (Google Docs, Google Sheets, etc.) Experience with financial business systems for purchasing, processing expenses, etc. Essential Functions: Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department Assists the Archaeology Lab Professor with day-to-day functions Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions Reviews and monitors trends to provide recommendations to streamline functions in the department Monitors and tracks expenses; processes financial transactions, expense reports, honoraria, and reimbursements Represents the department within the school Creates communications and outreach plans to include relationship development, communications, and/or compliance Performs all other duties as assigned Additional Functions: Provide event support by creating flyers, advertising events, setup/take-down, supplies, etc. Assist with scheduling duties such as guest speaker itineraries, reservations, transportation, etc. Handle purchasing for office inventory, catering orders, parking vouchers, etc. Maintain conference room scheduling Receive and distribute mail Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Responsibilities

The Department Coordinator provides administrative and operational support to the Department of Anthropology, assisting faculty, administrators, students, and staff with day-to-day functions. This includes monitoring expenses, processing financial transactions, and creating communications and outreach plans.