Department Manager

at  University of Toronto

Date Posted: 06/28/2024
Req ID: 38418
Faculty/Division: Faculty of Arts & Science
Department: Department of History
Campus: St. George (Downtown Toronto)

ABOUT US

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

POSITION OVERVIEW

In consultation with the Chair, the Department Manager provides leadership and effective management of the financial, HR, space and information technology resources for the Department of History. The Manager is responsible for the financial activity of the department, including operating budget, trust, endowments and CRC accounts. This involves budget preparation, forecasting and spending; accounting, payroll, purchasing, reconciliation and recommendations to the Chair. Anticipates problems, outlines options, develops policies and procedures. Responsible for the purchasing, leasing, and maintenance of departmental equipment, including computers. Oversees granting and research accounts activity. The Department Manager is responsible for the administrative functioning of the department involving personnel, payroll, human resources and services/systems essential to the efficient operation of the department. Ensures personnel policies are adhered to for academic and administrative staff.
Participates in the resolution of grievances and works to resolve informal complaints from staff in consultation with Labour Relations and Human Resources. Hires, supervises, assigns work, performance manages and supports professional development for administrative and casual staff. The Manager oversees departmental operations and broad management initiatives and works with the Chair to develop departmental strategic plans in alignment with the goals of the Faculty and the University and ensures administrative practices are in compliance with University policies and guidelines.

EDUCATION:

Bachelor’s degree with relevant coursework in accounting, business, or finance, or an equivalent combination of education and experience.

EXPERIENCE:

Minimum 5 years’ relevant and progressive experience in financial management and administration in a similar environment. Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, academic administration. Experience leading and motivating staff; supervising staff in a unionized environment is an asset.

SKILLS:

Highly proficient in the use of MS Office software (Word, Excel). In-depth knowledge of and demonstrated working experience with FIS, HRIS, and RIS, databases or equivalent systems is essential. Excellent administrative, analytical, problem solving and financial skills with ability to interpret and apply information and provide financial analysis.

Please refer the Job description for details