Department secretary/部门秘书_PS at Bosch Group

Qingdao, Shandong, China -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Business Trip Planning, Meeting Preparation, Activity Planning, Budget Tracking, Office Environment Management, Office Supplies Management, Training Support, Travel Coordination, Reimbursement Auditing, Visitor Support, Coordination, MS Office Suite, English Proficiency, Intercultural Communication

Industry

Software Development

Description

Job Description 1. Support MOE1&TEF HoDs in a professional way. Manage DM’s calendar, business trip, signature folders in a proper way Prepare meeting agenda & collect necessary slides in an initial way Complete other tasks assigned by HoDs in time & report in an effective way. 2. Plan & organize MOE1&TEF department activity properly Make department activity plans & carry out accordingly Organize department activities, eg: celebration, farewell, team building, annual party... Track entertainment budget Maintain learning calendar in MOE1&TEF Organize department workshop & acting as moderator Good activities sharing between MOE1&TEF 3. Manage & optimize office environment & process Office 5S leading, support shopfloor 5S check, taking pictures and sending out OPLs. In charge of meeting rooms, public facilities, department assets & office environment… Management of coffee corner, book corner, public areas… Purchase necessary office goods 4. Support department daily issues Order stationary for both departments Support NEO training for new office employees Internal car rental, traveling consulting, travel auditor, reimbursement auditor Support visitors’ invitation letter preparation, transportation, hotel booking, meeting agenda… VA orientation taking (making the list with managers together and take care of the feedback). Support local Expat during daily life in organizing and planning of various issues in China Internal cooperation with PM, HRL, COR and other cross function. Expense rebooking 5. Other Coordination Task FA Coordinator; IWC & Office renovation coordinator Other tasks assigned by manager Take full responsibility in MOE1&TEF function area for the responsible issue. Escalation to MOE1&TEF head and get feedback in time. Qualifications Bachelor degree in English or business administration. Relevant working experience is preferred. Very good command in English (speaking & written), able to deal with people with different nationalities/cultures. Advanced computer skills for MS office, i.e. Excel, Power Point, Word. Legal Entity: Bosch Powertrain Systems Co., Ltd. Qingdao Branch

Responsibilities

This role involves providing professional administrative support to Department Heads, including managing calendars, travel, and preparing meeting materials. The secretary will also plan and organize department activities, manage the office environment, and handle various daily administrative and coordination tasks.