REQUIRED QUALIFICATIONS (AS EVIDENCED BY AN ATTACHED RESUME):

Bachelor’s Degree (foreign equivalent or higher). Two (2) years of full-time professional administrative experience. Proficiency in Microsoft Office, Google Workspace, and internet applications.

PREFERRED QUALIFICATIONS:

Progressively responsible full-time administrative experience in a student services type setting within a higher education/academic environment. Experience with Research Foundation or SUNY policies and procedures. Experience working with visa / immigration paperwork. Experience with financial transactions, including purchasing, reimbursements, and account reconciliations. Experience with event planning. Experience with design of promotional materials, content writing, or website maintenance and content management systems.

STONY BROOK UNIVERSITY IS COMMITTED TO EXCELLENCE IN DIVERSITY AND THE CREATION OF AN INCLUSIVE LEARNING, AND WORKING ENVIRONMENT. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, NATIONAL ORIGIN, RELIGION, SEX, PREGNANCY, FAMILIAL STATUS, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, AGE, DISABILITY, GENETIC INFORMATION, VETERAN STATUS AND ALL OTHER PROTECTED CLASSES UNDER FEDERAL OR STATE LAWS.

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LI-TG1

Job Number: 2502796
Official Job Title: Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Materials Science and Chemical Engineering
Schedule: Full-time Shift :Day Shift Shift Hours: 9:00 AM-5:00 PM
Posting Start Date: Jul 25, 2025
Posting End Date: Aug 8, 2025, 10:59:00 PM
Salary:$55,000 - $60,000
Appointment Type: Term
Salary Grade:SL2
SBU Area:Stony Brook Universit

BRIEF DESCRIPTION OF DUTIES:

The Department Staff Assistant provides administrative support to the Department. The incumbent will work closely with the Senior Staff Assistant (ATC) maintaining the overall academic integrity, quality, and viability of the departmental programs. The incumbent will be the first point of contact for the department. The successful incumbent must be well organized with excellent interpersonal skills, detail oriented and have excellent verbal and written communication skills. Experience effectively multi-tasking in a fast-paced, deadline driven environment with a high degree of accuracy and organization. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. Critical functions of this role include but are not limited to providing administrative support in purchasing, events planning, assistance with recruitments, appointments and payroll. The incumbent will interact with individuals at various levels within an institution as well as the general public whenever necessary and with a culturally and ethnically diverse population. Experience working with, and maintaining, confidential information and demonstrated record of outstanding customer service is essential for this position.