Deployment Hub Logistics Coordinator

at  Petrofac

PETROFAC IS A LEADING INTERNATIONAL SERVICE PROVIDER TO THE ENERGY INDUSTRY, WITH A DIVERSE CLIENT PORTFOLIO INCLUDING MANY OF THE WORLD’S LEADING ENERGY COMPANIES.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
We are looking for an individual who has personnel logistics experience in a fast paced operational role.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Good secondary/tertiary education.
• Familiar with and understand the company Health, Safety and Environmental Policies.
• Excellent communication and inter-personal skills.
• Good time management.
• Ability to organise workload in order to meet deadlines.
• Self-motivated, enthusiastic and able to work as a team member and liaise effectively with staff at all levels.
• Effective problem solving and analytical skills.
• Awareness of project commercial and cost control issues.
• Ability to liaise with internal teams, offshore personnel and Client effectively.
• Capable of working on own initiative and with minimal supervision.
• Operations experience, preferably in the oil and gas industry.
• Contractor personnel resourcing experience preferable.
• Oracle experience would be an advantage.
• Computer literate and experienced in Microsoft office, Word, Excel, Visio, Microsoft Access, and PowerPoint.
  #LI-JN1

• Co-ordinate initial mobilisation for new start (staff & adhoc) in line with company induction process.
• The successful individual will have a can do attitude and a dynamic approach to tasks and the role as well as an understanding how to priorities operational demands. They will have working experience and knowledge of:
• Mobilising core crews
• Mobilising adhoc personnel often at short notice
• Assuring compliance of mobilisation requirements
• Maintain accurate rota management system (ATS) with any changes.
• Update and maintain all required company systems, i.e. Power BI portals, RDB etc.
• Liaise with customer logistics for mobilisation requirements.
• Update PetrofacGo with relevant company communications.
• Engage with offshore employees and client supervision regarding any enquiries.
• Recruitment of ad-hoc personnel in line with the BMS Adhoc Resourcing Process.
• Raise requisitions for offshore staff vacancies.
• Liaise with employees on short term absence and arrange RTW medical as appropriate.
• Meeting medevacs and escorting to company medical provider(s) as required.
• Support Team Leader with client weekly calls.
• Provide weekly report to designated Team Leader on operational activity.
• Monthly reporting for functional support.
• Tool Hire & Purchase as required by the contract.
• Update Organisational charts.
• Collate appraisals, record as necessary.
• Participate in offshore visits.
• Participate in Operations On call Team.
• Proactively support Horizon Zero and Company Health and Safety initiatives.