Depot Superintendent at Trafigura United States

Ndola, Copperbelt Province, Zambia -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Accounting, Reporting, Accounts Payable, Accounts Receivable, Cash Management, Treasury, Tax Compliance, Internal Controls, Analytical Skills, Attention to Detail, Communication, Problem-Solving, Teamwork, Integrity, Adaptability, ERP Systems

Industry

Oil and Gas

Description

Main purpose: The Accountant is responsible for maintaining accurate financial records, processing transactions, preparing financial reports, and supporting the finance function to ensure compliance with accounting standards and company policies at the terminal. Key Responsibilities: Responsibilities include but are not limited to: Financial Accounting and Reporting: Prepare and maintain accurate accounting records in accordance with IFRS/local GAAP Process daily financial transactions including accounts payable, accounts receivable, and general ledger entries Perform monthly, quarterly, and year-end closing procedures Prepare financial statements, management reports, and variance analysis Reconcile balance sheet accounts including bank accounts, intercompany accounts, and suspense accounts Support preparation of annual budgets and periodic forecasts Analyse financial data and provide insights to management Accounts Payable & Receivable Process supplier invoices, verify accuracy, and ensure timely payment Manage vendor accounts, resolve queries, and maintain vendor master data Generate customer invoices for terminal services (storage, handling, demurrage, etc.) Monitor accounts receivable aging and follow up on overdue payments Process credit notes, debit notes, and payment adjustments Reconcile supplier statements and customer accounts Cash Management & Treasury Process payments via bank transfers, checks, and electronic payment systems Monitor daily cash positions and cash flow forecasts Prepare bank reconciliations and investigate discrepancies Manage petty cash and staff advances Coordinate with treasury team on foreign exchange transactions and hedging Ensure adequate liquidity for operational requirements Tax Compliance & Statutory Reporting Prepare and submit VAT/GST returns and other indirect tax filings Support corporate income tax calculations and submissions Ensure compliance with withholding tax requirements Maintain tax records and documentation for audits Liaise with tax authorities on queries and assessments Support transfer pricing documentation requirements Internal Controls & Compliance Ensure adherence to company financial policies and procedures Maintain proper authorization and approval controls Support internal and external audit processes Provide documentation and explanations for audit queries Identify control weaknesses and recommend improvements Ensure compliance with Trafigura Group accounting policies Intercompany & Group Reporting Process intercompany transactions and reconcile intercompany accounts Prepare consolidation packages for group reporting Ensure timely submission of reports to regional/head office Support transfer pricing documentation and compliance Coordinate with group finance on reporting requirements Daily CHESS Operations & Compliance Conduct daily safety briefings, toolbox talks and ensure adherence to safe work procedures. Monitor and enforce use of PPE, safety protocols and environmental controls during operations. Team Training & Competency Management Ensure all team members receive required CHESS training and maintain current certifications. Identify training needs and coordinate skills development for safe operations. Incident Response & Reporting Immediately respond to CHESS incidents, secure areas, and initiate emergency procedures. Complete incident reports, conduct preliminary investigation and implement immediate corrective measures. Knowledge, Skills and Abilities Technical Skills Strong knowledge of accounting principles (IFRS/local GAAP) Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, or similar) Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas) Experience with accounting software and financial reporting tools Understanding of internal controls and audit processes Knowledge of tax regulations and compliance requirements Competencies Analytical Skills: Strong ability to analyze financial data and identify trends Attention to Detail: High level of accuracy in financial processing and reporting Organization: Excellent time management and ability to meet deadlines Communication: Clear written and verbal communication skills Problem-Solving: Proactive approach to resolving discrepancies and issues Teamwork: Collaborative approach with ability to work across functions Integrity: High ethical standards and confidentiality Adaptability: Flexibility to handle changing priorities and workload Personal Attributes Self-motivated with strong work ethic Results-oriented and deadline-driven Professional demeaner and business acumen Continuous learning mindset Ability to work independently and as part of a team Key Relationships: 1. Internal Finance Team Finance Manager/Chief Accountant - Primary reporting line; receive direction, guidance, and performance feedback Senior Accountant - Collaborate on complex transactions and seek technical guidance Accounts Payable Clerk - Coordinate invoice processing and payment runs Accounts Receivable Clerk - Align on customer billing and collections Finance Assistants/Junior Accountants - Provide guidance, training, and task delegation Payroll Officer - Coordinate on salary payments, staff advances, and payroll accounting Treasury/Cash Management Team - Align on cash flow, payments, and banking matters Terminal Management Terminal General Manager - Provide financial updates and support business decisions Operations Manager - Coordinate on operational costs, accruals, and budget variances Commercial Manager - Support pricing analysis, contract reviews, and revenue recognition Operations & Commercial Commercial Team - Process customer invoices, verify contract terms, and resolve billing queries Customer Service Team - Clarify billing issues and payment status with customers Operations Supervisors - Obtain information on services rendered for accurate billing Warehouse Team - Coordinate on storage charges, demurrage, and inventory accounting Customs Department - Process customs-related charges and duty payments Procurement & Administration Procurement Team - Verify purchase orders, process supplier invoices, and manage vendor payments IT Department - Resolve system issues, request access rights, and support system upgrades HR Department - Process staff-related payments, benefits, and expense reimbursements Administration Team - Manage petty cash, office expenses, and administrative costs Legal/Compliance - Coordinate on contract reviews, legal fees, and compliance matters Regional/Group Level Regional Finance Manager - Report financial results and seek guidance on technical matters Group Finance/Shared Services - Submit consolidation packages and comply with group policies Group Treasury - Coordinate on intercompany transactions and foreign exchange Internal Audit Team - Provide documentation for audits and implement recommendations Group Tax Team - Coordinate on tax compliance and transfer pricing matters Group IT/Systems Team - Support ERP system issues and enhancements 2. External Banking & Financial Institutions Bank Relationship Managers - Coordinate on account services, payments, and banking facilities Bank Operations Teams - Resolve payment issues, obtain statements, and manage bank charges Foreign Exchange Dealers - Execute currency transactions and obtain rates Letter of Credit Departments - Process trade finance documentation Suppliers & Vendors Suppliers/Service Providers - Resolve invoice queries, confirm payment terms, and process payments Utility Companies - Manage accounts for electricity, water, telecommunications Equipment Suppliers - Process invoices for equipment purchases and rentals Maintenance Contractors - Verify service completion and process payments Insurance Brokers - Process premium payments and coordinate on claims Customers & Commercial Partners Customers/Clients - Resolve billing queries, provide payment information, and issue invoices Customer Finance Teams - Coordinate on payment terms, credit notes, and account reconciliations Shipping Lines/Agents - Process invoices and resolve billing discrepancies Freight Forwarders - Manage accounts and payment arrangements Regulatory & Tax Authorities Tax Authorities (Revenue Service) - Submit tax returns, respond to queries, and process payments VAT/GST Offices - File returns, claim refunds, and resolve compliance issues Customs Authorities - Process duty payments and obtain clearance documentation Social Security/Pension Authorities - Submit statutory deductions and employer contributions Company Registry/Regulators - Submit statutory filings and annual returns Auditors & Professional Advisors External Auditors - Provide financial information, respond to audit queries, and facilitate year-end audits Tax Advisors/Consultants - Seek guidance on complex tax matters and compliance Legal Advisors - Coordinate on contract reviews, disputes, and legal fees Accounting/Finance Consultants Engage on special projects or technical accounting matters At the heart of global supply, Trafigura connects vital resources to power and build the world. Through our Metals and Minerals, Oil & Petroleum Products and Gas, Power and Renewables, commercial divisions, we use infrastructure, logistics and financing to connect producers and consumers, using our deep understanding of the markets we serve to make supply more efficient, secure and sustainable. We are accelerating our investments in renewable energy, including hydrogen, ammonia and other low-carbon energy technologies required for the transition to a low carbon future. We are committed to responsible business practices and we work with our stakeholders to improve environmental and social standards, bringing greater trust and transparency to global supply chains. A career at Trafigura offers a gateway to working on some of the most exciting challenges of a rapidly changing world – from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and disciplines to help shape our business and the wider world. We know the importance and value of diversity in our business and we invest in attracting, developing and retaining talent from all backgrounds. Founded in 1993, Trafigura is one of the largest independent employee-owned commodities groups in the world with over 12,000 people working across more than 60 offices. The Trafigura Group owns global multi-metals producer Nyrstar; fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nalo Renewables, investing in wind, solar and battery storage projects.

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Responsibilities

The Depot Superintendent is responsible for maintaining accurate financial records, processing transactions, and preparing financial reports to ensure compliance with accounting standards. Key responsibilities include financial accounting, accounts payable and receivable management, cash management, tax compliance, and internal controls.