ROLE DESCRIPTION:

To help ensure the smooth running of the Nottingham depot. Operational hands on role.
Other duties will include making sure the company vehicles are maintained and kept up to date with servicing. To ensure compliance with all H&S regulations and Company Policy. It is mandatory to be flexible for travelling between the two Vision sites. He/she should have an intuitive ability to clearly communicate their ideas at all levels in the organization and to external customers. A firm grasp of key performance indicators, their collation, interpretation, and presentation.

KEY RESPONSIBILITIES:

· Ensure that the depot and all staff, contractors and visitors adhere to Health and Safety and that the depot and vehicles are compliant with all Health and Safety regulations
· Routing, Customer Service, Reporting (Internal & External), Administration of Vison WMS & DispatchTrack Systems
· To motivate and encourage excellence within staff
· Driver supervision (Including Timesheets, Appearance/Uniforms, Documentation) Ensuring optimum use of resources & drivers. To ensure the efficient and productive routing for all drivers.
· The implementation of driver training and a strong understanding of Caldicott training and records. To ensure compliance with DBS, DVLA Checks, Manual Handling, and other Company policies and procedures.
· Vehicle Supervision (Including Insurance, Check Sheets, Fuel, Maintenance/Damage) Ensuring optimum use of resources & hiring/de-hiring vehicles
· Ensure he/she has a good knowledge of the MID database
· Documentation/Paper/POD control. Ensure compliance with GDPR within staff and depot.
· Managing information or general administration support
· Monitoring, evaluating and reporting Depot KPI’s
· Ensure the depot is up kept and required maintenance carried out
· Be on call and be a key holder in case of emergency callouts
· Be able to step into any role and be trained in every department e.g. warehouse, loading vans, covering runs in cases of sickness.
· General supervisory tasks such as petty cash reconciliation at month end, Fuel invoicing checks, updating PO log, ordering uniform, consumables etc.
· Hold full staff monthly meetings.
· Ensure the Health & Safety of all staff, contractors and visitors on site.
· Recruiting (of direct-reporting staff)
· Assessing and apprising (direct-reporting staff)
· Planning and organizing depot workloads
· Evaluating and decision-making
· Understanding of financial budget
· Ensure all depot checks and warehouse checks are conducted in accordance with procedures
· Responsible for remaining within the depot’s financial budget, achieving budget objectives by scheduling expenditures; analysing variances and initiating corrective actions
· Responsible for the warehouse work load, weekly cycle counts, and the stock integrity as well as MDR regulations.
· Raising PO’s
· Time sheets and payroll
· Portal queries/customer queries