Deputy Chief Legal Officer, Policy and Rulemaking at Ohio Department of Administrative Services

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Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Knowledge, Judgement, Advisory Skills, Communication, Legal Research, Analytical Thinking, Problem Solving, Policy & Legal Drafting, Independence and Teamwork, Work Under Pressure, Interpersonal Skills

Industry

Government Administration

Description

What You'll Do: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Strategic Planning and Leadership: Partners with the Chief Legal Officer to shape the strategic direction of the Office by contributing to long-term planning, aligning initiatives with organizational goals, and identifying emerging. Provides organizational leadership for Office projects, establishing goals, priorities, and managing strategic plans in collaboration with staff. Performs the duties of the Chief Legal Officer in the Chief Legal Officer’s absence related to all Office responsibilities. Office Management: Manages and leads assigned staff; develops and executes office goals and objectives; collaborates with internal and external leaders to align efforts with long-term Court priorities. Assists the Chief Legal Officer with overall office management and operations, ensuring activities align with administrative, policy, and financial guidelines. Legal Advice: Provides legal and policy counsel to the Chief Justice, Justices, Court leadership and staff regarding a wide variety of programs, policies, and regulations. Collaborates with other Supreme Court policy, legal, and research personnel. Legal Research & Analysis: Researches, analyzes, appraises, and interprets laws, court decisions, rulings, advisory opinions, regulations, statutes, and pending legislation to determine an appropriate outcome. Drafts advisory opinions, memoranda, and reports on legal issues affecting the Court. Public Records: Reviews, prepares, and coordinates public records requests; updates policies and procedures. Judicial Assignment Function: Supervises the Judicial Assignment Analyst who oversees administrative operation of the Chief Justice of the Supreme Court’s Judicial Assignment Program. Agreements & Contracts: Reviews and coordinates intergovernmental agreements, grants, and contracts; advises on legal risks and terms. Training & Education: Researches and prepares reference materials and provides training for judges and quasi-judicial employees. Presents to judges, judicial branch personnel, peers and colleagues at educational events. Liaison: Serves as staff liaison and backup counsel to Court advisory bodies, including rule commissions and the Commission on the Rules of Superintendence. Serves as OCLO liaison to various Supreme Court offices. Rule Drafting & Counsel: Provides legal counsel and rule drafting for Supreme Court advisory bodies. Procurement Policy: Assists with the implementation of Supreme Court procurement-policy requirements; prepares, evaluates, recommends, and coordinates a variety of intergovernmental agreements, grant agreements, and contracts in accordance with policy; and advises staff on status, legal risks, and proper terms and conditions. Personnel Policy: Assists with the implementation of Supreme Court personnel policy requirements and compliance with federal and state employment laws, including the Civil Rights Act, Americans with Disabilities Act, Fair Labor Standards Act, Age Discrimination in Employment Act, and Family and Medical Leave Act. Policy Development: Serve as lead drafter and coordinator for all administrative policy and rule amendments submitted to the Court. Prepares and presents proposed amendments for Administrative Conference. Communication and Documentation: Oversees the dissemination and implementation of approved amendments to rules and policies, including updates to CenterSource, internal binders, and staff communications. Maintain comprehensive records of all policy and rule changes, including historical versions and approval documentation. Legislation: Assists with preparing, drafting, analyzing, monitoring, and implementing legislation. Compliance: Ensures compliance with Court rules, procurement, personnel policies, and federal laws (e.g., ADA, FLSA, FMLA). Consultation: Advises managers and Court personnel on programs, policies, and regulations. Serves as liaison to the offices of Building Services, Court Security, Law Library, Human Resources, and Information Technology Project Management: Provides organizational leadership for Office projects, establishing goals, priorities, and managing strategic plans in collaboration with staff. Conducts special projects as assigned by the Chief Justice, Administrative Director, Deputy Administrative Directors, or Chief Legal Officer. Leads cross-functional project teams. SUPERVISORY RESPONSIBILITIES This position directly supervises the Judicial Assignment Analyst and Legal Analyst. As a supervisor, this position is responsible for overseeing recruitment and onboarding processes, providing coaching and feedback to team members, managing performance issues, conducting performance evaluations, and fostering a collaborative and high-performance work environment to ensure team success. What we’re looking for… QUALIFICATIONS & EXPERIENCE Requires a JD degree, admittance to the bar and in good standing. Juris Doctor from an accredited law school required. At all times during employment with the Court, must be an attorney properly admitted to the practice of law, be in active and in good standing. This is typically acquired through a minimum of seven years of legal experience directly related legal experience in the public or private sector. COMPETENCIES Legal Knowledge (Advanced): Demonstrates deep legal expertise and strategic thinking. Leads complex legal analysis, influences policy, and mentors others in legal reasoning and compliance. Judgement: Ability to make sound decisions based on evaluating information. Advisory Skills: Ability to offer practical recommendations based on knowledge and experience to improve operations, processes, or strategies. Communication: Demonstrates exceptional communication skills, both verbal and written, with the ability to convey information clearly and effectively. Legal Research: Proficiency in analyzing statutes, case law, and regulations. Analytical Thinking: Ability to assess complex issues logically. Problem Solving: Ability to troubleshoot, think critically, and solve issues independently. Policy & Legal Drafting: Ability to draft policies, rules, legislation, public records procedures, and contracts; knowledge of court procedural operations. Independence and Teamwork: Ability to work independently or part of a team. Work Under Pressure: Capable of working under pressure with professionalism, discretion, patience, and confidentiality. Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. PHYSICAL REQUIREMENTS This position operates in a professional office environment. Occasional travel on Court business may be required. This role routinely uses standard office equipment, including but not limited to computers and phones. Primarily a sedentary role; this position requires the ability to lift files and documents and involves constant operation of computer or other office equipment. Regular duties include communicating and exchanging information, as well as moving about the office and building as needed. COURT EXPECTATIONS OF EMPLOYEE In completing the duties and responsibilities of the position, the Court expects the employee will adhere to all Court policies, guidelines, practices, and procedures; act as a role model both inside and outside the Court; exhibit a professional manner in dealing with others; and work to maintain constructive working relationships. In addition, the employee must be able to maintain a positive and respectful approach with superiors, colleagues, and individuals inside and outside the Court. Further, the Court expects the employee to demonstrate flexible and efficient time management, the ability to prioritize workload, the ability to perform duties in a timely, accurate and thorough manner, and to communicate regularly with the employee’s supervisors about work-related issues. Regular, reliable, and punctual attendance is required. Employees may be regularly exposed to sensitive information and the employee is expected to keep any such information strictly confidential. Technical Skills: Attorney/Legal Professional Skills: Strategic Thinking, Organizing and Planning

Responsibilities

The Deputy Chief Legal Officer will partner with the Chief Legal Officer to shape the strategic direction of the Office and provide legal and policy counsel to Court leadership. This role includes managing staff, overseeing legal research, and ensuring compliance with court rules and policies.