Deputy Clerk (4812-40) at Hamilton County Government

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

22.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Case Management, Legal Procedures, Cash Handling, Clerical Administration, Windows Applications, Analytical Skills, Written Communication, Oral Communication, Confidentiality, Document Processing, Customer Service, Report Generation

Industry

Government Administration

Description

Deputy Clerk (4812-40) Deadline to Apply: June 8, 2026 Work Location: Judges Office 800 Broadway Cincinnati, Ohio 45202 Work Hours: 40 Hours/Week Starting Salary: $22.00 per hour Highly Competitive Employee Benefits Package [https://cdn5-hosted.civiclive.com/UserFiles/Servers/Server_3788196/File/Government/Departments/Human%20Resources/Employee%20Benefits/BENSUM2022.pdf] [https://www.hamiltoncountyohio.gov/UserFiles/Servers/Server_3788196/File/BENSUM2021%20rev07202021.pdf]and Generous Paid Time Off NOTE: Applicants for positions with Hamilton County Juvenile Court are subject to background screening in accordance with the document, "Offenses that May Disqualify Candidates for Employment [http://www.hamiltoncountyohio.gov/UserFiles/Servers/Server_3788196/File/Government/Departments/Human%20Resources/Policies%20&%20Procedures/CriminalOffensesDisqualJFS.pdf]. [http://www.hamiltoncountyohio.gov/UserFiles/Servers/Server_3788196/File/Government/Departments/Human%20Resources/Policies%20&%20Procedures/CriminalOffensesDisqualJFS.pdf]" Convictions from this list may disqualify a candidate for employment with Hamilton County Juvenile Court. Hamilton County Juvenile Court is an Equal Opportunity Employer. A copy of the Equal Employment Opportunity Plan Short Form is available to any person upon request. Please contact the Human Resources Department at 513-946-9239. Requirements (Education, Experience, Licensure, Certification): * High school diploma or GED and 3 years of work related experience. Preferred Qualifications: * Associate's degree and 2 years of work experience in case management or the Clerk's Office. Special Working Conditions and/or Hazards: * Employees work indoors and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. Job Duties: * Assists pro se litigants and help center clients with private custody and companionship filings by explaining procedures, reviewing forms for completeness, and providing accurate procedural information in a patient, professional, and helpful manner. * Screens, processes, and manages complaints, resultant motions, and ancillary actions for cases of custody, visitation, paternity, support, dependency, adult misdemeanors, delinquency, unruly, and traffic cases. * Assists pro se petitioners by discerning the nature of their case and explaining procedural options. * Serves as a liaison between litigants, Help Center staff, attorneys, court personnel, and the public by facilitating communication, providing documentation, and responding to inquiries. * Manages multiple clerical and procedural responsibilities simultaneously in a fast-paced environment while prioritizing tasks and maintaining attention to detail. * Assesses court costs, processes payments of bond, purges, restitution, filing fees, and miscellaneous fees. * Disbursement of bonds as dictated by law. * Maintains general working knowledge of all Court departments and a detailed working knowledge of the Case Management, Help Center, and Clerk’s Office function procedures to effectively assist the public and support departmental functions. * Generates reports, maintains statistical data, and assists with tracking and reporting Help Center information as needed. Images, copies, scans, files, and distribute documents and records in accordance with departmental policies and record-keeping standards. * Performs other duties as assigned. * Demonstrates regular and predictable attendance. Summary of KNOWLEDGE, SKILLS AND ABILITIES required for the position: * Must possess analytical skills/abilities, which include: Ability to interpret filing requirements. * Must possess clerical/administrative skills/abilities, which include: Ability to follow legal procedures, manage a cash drawer and perform general clerical duties (i.e. filing, copying, faxing, etc.). * Must possess computer/technical skills/abilities, which include: Ability to operate a computer and use Windows based computer applications. * Must possess project/process management skills/abilities, which include: Ability to perform all duties in an organized and efficient manner; Ability to process legal documents with speed and accuracy. * Must possess written and oral communication skills/abilities, which include: Ability to work in a dignified manner with all persons in often stressful situations; Ability to recognize situations requiring confidentiality and maintain confidentiality. * Must possess knowledge and understanding of: Legal vernacular and procedures, Juvenile Court Administrative Procedures and Court documents with special focus on Case Management and Clerk's Office.

Responsibilities

Assists pro se litigants with court filings and provides procedural information while managing legal documents and complaints. Handles financial transactions including court costs, bonds, and fees while maintaining detailed records and reports.