Deputy Clerk of the Board (Program Manager) at CalOptima Health

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Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

124581.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Board Governance, Public Meeting Management, Records Management, Brown Act Compliance, Agenda Development, Minute Taking, Project Management, Executive Support, Regulatory Compliance, Customer Service, Microsoft Office, Stakeholder Collaboration

Industry

Hospitals and Health Care

Description

Join Us in this Amazing Opportunity The Team You’ll Join We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all. More About the Opportunity We are hoping you will join us as a Deputy Clerk of the Board (Program Manager) and help shape the future of healthcare where you’ll be an integral part of our Executive Office team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Full Office. * If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum. The Program Manager (Deputy Clerk of the Board) will be responsible for assisting with the operations of the Clerk of the Board’s office. The incumbent will assist the Clerk of the Board in conducting public meetings of the Board, Board Committees, and Board Advisory committees in meeting the Brown Act requirements. You will serve as the Clerk of the Board’s principal deputy and second in command and is expected to develop the knowledge, skills and professional judgment necessary to assume the duties of Clerk of the Board to ensure continuity of governance operations. You will perform confidential administrative and technical duties to support the Board of Directors in accordance with Article IX, Section 9.3 of the CalOptima Health Bylaws. Additionally, you will ensure work quality and adherence to established policies and procedures, support the Clerk of the Board as backup to the custodian of records and manage the maintenance of official agency records for public and government use. You will assist in monitoring Board of Directors meetings and in preparing committee materials. Together, we are building a stronger, more equitable health system. Your Contributions To the Team: * 90% - Clerk of the Board Support * Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. * Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. * Assists the Clerk of the Board in planning and organizing Board meetings, Board orientations and workshops and records official proceedings. * Assists the team in a variety of complex and confidential administrative duties, including the development of Board agendas and documents, administration of filings, attending Board meetings, records management and coordinating with other departments and gives appropriate official notices in accordance with the bylaws or as required by law. * Assists the Clerk of the Board in maintaining a list of ad hoc committees, including date of initiation, meeting dates, members, attendance, purpose, reportable recommendations and close-out date. * Provides a high level of customer service and responsiveness to public inquiries and assists the public and CalOptima Health staff by providing information and research assistance as needed. * Assists in drafting agenda and minutes for Board of Directors Meeting and Board Committees. * Provides operational support in the intake and processing of summonses and subpoenas as needed. * Helps to maintain CalOptima Health’s official records for public and government use by managing, organizing and controlling access to complex records, including the Board of Directors and CalOptima Health’s vital records and ensures all records and required retention information are included in the records retention schedule. * Supports compliance with the Public Records Act, the Freedom of Information Act and the Brown Act. * Supports with distributing CalOptima Health Board Action Agenda Referrals (COBAR) and Board Books, including managing workflows and the delegation of tasks to efficiently complete Board materials. * Assists the Clerk of the Board to ensure any changes to the Board of Directors are reported to Regulatory Affairs and federal and state regulators. * Assists the Clerk of the Board in organizing and administering the filing of Statements of Economic Interests. * Coordinates the publication of public notices and ensures compliance with mandated reporting to regulatory agencies. * Develops, implements and maintains procedures, workflows, templates and tracking systems to strengthen efficiency, ensure regulatory compliance and support continuity of operations. * Support logistical planning for Board and Committee meetings, including scheduling, room setup, technology coordination, and quorum management. Acts as the designated representative for the Clerk of the Board in the Clerk’s absence, ensuring continuity of operations. * 10% - Other * Completes other projects and duties as assigned. Do You Have What the Role Requires? * Bachelor’s degree PLUS 3 years of progressively responsible experience performing complex administrative or executive level support for elected or appointed bodies, including managing public meeting processes, coordinating boards or functions related to legislative or government operations required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. You’ll Stand Out More If You Possess the Following: * N/A What the Regulatory Agencies Need You to Possess? * N/A Your Knowledge & Abilities to Bring to this Role: * Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. * Work independently and exercise sound judgment. * Communicate clearly and concisely, both orally and in writing. * Work a flexible schedule; available to participate in evening and weekend events. * Organize, be analytical, problem-solve and possess project management skills. * Work in a fast-paced environment and in an efficient manner. * Manage multiple projects and identify opportunities for internal and external collaboration. * Motivate and lead multi-program teams and external committees/coalitions. * Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment. Your Physical Requirements (With or Without Accommodations): * Ability to visually read information from computer screens, forms and other printed materials and information. * Ability to speak (enunciate) clearly in conversation and general communication. * Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. * Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. * Lifting and moving objects, patients and/or equipment 10 to 25 pounds Ways We Are Here For You * You’ll enjoy competitive compensation for this role. * Our current hiring range is: Pay Grade: 311 - $77,863 - $124,581 ($37.43 - $59.8947). * The final salary offered will be based on education, job-related knowledge and experience, skills relevant to the role and internal equity among other factors. * This position is approved for Full Office (**If the position is Telework, it is eligible in California only**) * A comprehensive benefits package [https://www.caloptima.org/en/careers#benefits] * CalPERS pension program and additional retirement packages. * Additional benefits and perks including: * A generous PTO program * A quality work life balance * Various wellness programs * Tuition Reimbursement * Professional development opportunities * Career development opportunities * Flexible scheduling * And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families. Our Work Environment: If located at the 500, 505 Building or a remote work location: * Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. * There are no harmful environmental conditions present for this job. * The noise level in this work environment is usually moderate. If located at PACE: * Work is typically indoors in a clinical setting serving the frail and elderly. * There may be harmful or hazardous environmental conditions present for this job. * The noise level in this work environment is usually moderate to loud. If located in the Community: * Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. * Employee will occasionally work outdoors in varied temperatures. * There may be harmful or hazardous environmental conditions present for this job. * The noise level in this work environment is usually moderate to loud. Why Join Us? We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare. What's Your Next Step? All Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Do NOT miss out. If you want to join our team, the deadline for the first review of applications is July 28, 2026 at 9:00 PM (PST). We are encouraging you to apply early. If you apply after the first review date, your application is not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. Our Commitment to You Your application and resume will be reviewed by a dedicated recruiter to this position. If your experience matches what we need, we will reach out to you to discuss the next steps. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. If you make it through the steps above and are selected for this exciting role, you will be required to undergo a reference and a background check (to include a conviction record) and if applicable also pass a drug screening and/or a post-offer pre-employment medical examination (for specific positions) If you are an Internal CalOptima Health applicant, please apply through the internal portal on InfoNet. We will make sure to keep you updated through each step of the process on your candidate portal. Please make sure to watch for updates on your candidate portal and you emails which will be sent to the email address you listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Responsibilities

Assists the Clerk of the Board in managing public meetings, ensuring Brown Act compliance, and maintaining official agency records. Serves as the principal deputy to ensure continuity of governance operations and provides high-level administrative support to the Board of Directors.