OVERVIEW

The Wadsworth Public Library is seeking detail and team-oriented candidates for the position of Deputy Fiscal Officer / Administrative Assistant. This role will provide vital support to the Library’s financial accounting and related administrative operations.
We are looking for a highly responsible and self-motivated individual with accounting and business office experience who shares our passion for public libraries. This person must demonstrate an impeccable attention to detail and a proactive approach to problem solving.
Summary of Responsibilities: Provides effective operating support to the Business Manager / Fiscal Officer for the Library’s automated financial, accounts payable, and payroll systems.

RESPONSIBILITIES TO ADMINISTRATIVE SERVICES

• In compliance with the goals and mission of the Library, recommends improvements in areas of responsibilities to Business Manager;
• Keeps Business Manager informed of projects, duties and progress; and,
• Communicates fully and effectively with Business Manager and other fellow employees.

DUTIES AND RESPONSIBILITIES:

• Brings concerns, issues, ideas, questions, impressions and insights to the attention of Supervisor to support the ongoing, transparent evolution of the Library’s work methods and guiding policies, goals, objectives and vision.
• Performs financial administrative tasks including accounting and payroll.
• Participates in all month-end and year-end processes including the production of tax forms, accounting ledgers and other financial reports.
• Assists with the maintenance of accuracy and balance in the Library budget, finance and payroll matters.
• Ensures the accurate and timely completion of payroll, the payroll general ledger entry, deductions and taxes.
• Receives cross-training and provides back up support to the Business Manager/ Fiscal Officer in all matters.
• Assists the Library Director by providing administrative support.
• Maintains a clear understanding of the Library’s policies; retains and understands materials provided by the Library’s benefit plan providers; serves as the first point of contact for employee inquiries regarding benefit deductions and payroll issues.
• Assists in maintenance of administrative and statistical records and produces reports.
• Compiles and distributes report packets for the Library’s Board of Trustees’ meetings.
• Participates in the maintenance of cash drawers; collects daily revenue from cash registers and coin towers; counts revenue and prepares daily deposit.
• Prepares/posts general ledger entry for daily revenue and monthly interest.
• Checks and verifies bank cash balance daily.
• Transfers funds between bank accounts, as needed.
• Prints monthly bank statements and assists with month-end bank reconciliations.
• Contributes actively to the transmission of information and understanding with community and staff through constructive listening, logical thought and excellent communication.
• Participates in in-service training, workshops and conferences. Reads professional materials to maintain awareness of new developments in field.
• Performs other related duties as assigned.
  Job Type: Part-time
  Pay: From $22.68 per hour
  Expected hours: 25 – 30 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In perso