Deputy Register of Deeds at FDLC

Fond du Lac, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

29.07

Posted On

16 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Supervisory Guidance, Statutory Compliance, Document Examination, Recording, Indexing, Database Management, Cash Handling, Vital Records, Correspondence, Legal Research, Public Communication, Legal Descriptions, Office Equipment Operation, Record Keeping

Industry

Religious Institutions

Description

The following duties are normal for this position. These are not to be construed as exclusive or all‑inclusive. Other duties may be required and assigned. Assume responsibility for the office in the absence of the Register of Deeds. Provide supervisory guidance and direction to staff as needed. Ensure office processes are carried out in accordance with federal, state and county laws, ordinances, rules and regulations. Examine documents to ensure statutory conditions have been met prior to recording. Record, index and maintain real estate documents within a land records management database. Maintain customer billing accounts, balance cash drawers and receipt electronic deposit transactions daily. Assist in the acceptance, preparation and issuance of various vital records (i.e. birth, death, marriage, divorce). Respond to correspondence concerning real estate research and ownership interests in land. Communicate with attorneys, title companies, banks and the general public regarding incorrect and incomplete legal descriptions and/or document omissions. Assist the public with over‑the‑counter and telephone requests. Record veteran discharges and furnish records, upon request, to the County Veterans Service Office. Desirable Knowledge and Abilities: Thorough knowledge of modern principles, methods, practices and equipment relating to land records management. Ability to read and map property legal descriptions. Ability to independently research federal, state and local regulations as they relate to legal records management. Proficient in the use of various types of office equipment, to include: computers, scanners, microfiche readers, calculators and typewriters. Ability to establish and maintain effective working relationships with other employees and the general public. Training and Experience: Must be a High School graduate with 2 years of progressively responsible office experience; associate degree or some form of higher education preferred. Background in legal, real estate research or property title related fields is preferred. In evaluating candidates for this position, the County may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the duties of the position.

Responsibilities

The Deputy Register of Deeds assumes responsibility for the office in the Register's absence, providing staff direction and ensuring all office processes comply with federal, state, and county laws. Key duties include examining documents for statutory compliance prior to recording, maintaining land records in the database, managing customer billing, and assisting with vital records issuance.