Design Executive Admin/Coordinator at Ford Global Career Site

Palo Alto, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Arrangements, Expense Reporting, Organizational Skills, Time Management, Attention To Detail, Writing Skills, Editing Skills, Proofreading Skills, Professionalism, Team Collaboration, Project Management, Creative Support, Confidentiality, Logistics Management, Microsoft Office

Industry

Motor Vehicle Manufacturing

Description

Support the Palo Alto based leadership (4 directors), Coordinate complex calendars, schedule meetings, appointments, and manage detailed travel arrangements (domestic and international), including itinerary planning, changes, and consideration for different time zones. Manage expense reporting processes, including completing reports for these Directors and reconciling credit cards. Ensure the Directors preparedness for meetings and engagements, securing required materials, logistical details, etc. Support and advocate for all workstreams and members of the Digital Product Design team. Support and assist onsite events hosted by Digital Product Design, and support special projects as needed. Handle confidential business-related data with the utmost discretion, integrity, and sound judgment regarding appropriate information sharing. Established and active employee resource groups High School Diploma, or equivalent combination of education, training and experience. 3+ or more years of experience as an executive assistant supporting senior leader(s). Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.), records management systems, and other business procedures and terminology. Excellent organizational skills, time management skills and attention to detail, including anticipating needs and being proactive. Excellent writing, editing, and proofreading skills. Displays a high degree of professionalism to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication. Ability to work collegially within a team environment in an open concept office area. Ability and willingness to support a team with global operations and manage various time zones to promote meeting participation and employee engagement. Experience supporting creative leadership in a corporate design/marketing or agency setting (highly preferred but not required) Bachelor's Degree Work experience includes office, project, or logistics management experience in a high energy and creative professional environment. Ability to prioritize, manage and deliver on multiple assignments with minimal supervision Ability to adapt to a rapidly changing environment Experience of working with design teams or other creative cultures Experience working with project management tools such as Airtable Experience working on global teams Experience with Ford systems Passionate about putting people first and cultivating a top-performing team culture

Responsibilities

The Design Executive Admin/Coordinator will support the Palo Alto based leadership by coordinating complex calendars, scheduling meetings, and managing travel arrangements. Additionally, the role involves ensuring the Directors are prepared for meetings and supporting the Digital Product Design team with various tasks and events.