Description:
Pelican Bay Foundation is the premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, situated on more than three square miles and bordered by pristine white-sand beaches, our community offers the most diverse slate of amenities and activities anywhere in the region.
The Foundation manages all common areas, including two beach facilities and two private beachfront restaurants, two racquets’ facilities, two boardwalks, the Fitness Center and Wellness Studio, the Community Center, and approximately 90 acres of land.

EDUCATION

• Minimum high school diploma/Equivalent-GED required. A two-year degree in Business, or relevant field preferred, but not required
• Public Notary License (or within 6 months after employment)
• LCAM or CAM license preferred but not required

SKILLS & EXPERIENCE

• 3-5 years of administrative experience in a professional environment
• Experience in the community association management industry, real estate, legal or property management industry preferred, but not required
• Proven problem-solving skills
• Maintains and protects confidential information
• Organized, with the ability to multi-task
• Advanced working knowledge with MSOffice (Word, Excel, PowerPoint)
• Proficient in Document Management Systems, Dropbox, SharePoint, Zoom and/or Lifesize, Teams Meetings/similar programs
• Ability to work independently and as part of a team
• Must have a general understanding of governing documents, (Covenants, Declarations, PUD, Design Guidelines, Rules and Regulations, and related documents) within 6 months of employment

• All administrative/clerical duties for the department, including managing, maintaining and preparation of all correspondence, emails, memos, documents, forms, form letters, applications, manuals, guidelines, project lists, spreadsheets and reports related to covenants violations, design review and construction activities with an attention to detail and accuracy
• Preparation of Meeting Agendas, Minutes, and Notices for monthly Design Review Committee Meetings, Special Meetings and Workshops, including posting to website
• Daily file maintenance, scanning/ filing/maintaining the document management system, for all Foundation official documents and those related to the Department to ensure all documents are properly scanned, indexed, and archived
• Initial and follow-up response to all telephone inquiries and/or complaints from members, property managers, board members must respond as appropriate within 24 hours
• Respond and verify information for Member Services Estoppel Requests within 24 hours
• Maintain, order and receive all office supplies and needs while practicing fiscal responsibility in keeping with monthly budget
• Regular communication and collaboration with community members, team members
• Other duties as assigned
  Requirements: